Facilities Administrative & Operations Support

Bucks County, PA; Doylestown (Bucks County); On-site; USD 36,000 - 48,000; Full time

Job summary

Bucks County Administrative Office is seeking an Administrative Assistant to support the General Services Division, provide scheduling, communication, and clerical support for county facilities. This role includes payroll processing, timekeeping, mail handling, and coordination of work orders to ensure smooth operations.

The ideal candidate has a high school diploma, proficient Microsoft Office 365 skills, strong multi-tasking ability, and attention to detail.

Qualifications

• High school diploma or equivalent.
• Ability to multi-task in a busy office environment.
• Organized, accurate, and able to carry out directions to achieve the end goal.
• Proficient in Microsoft Office 365 Software (Outlook, Excel, Word, PowerPoint) with a keyboard skill of 40 wpm.

Responsibilities

• Pulls callouts from designated voicemail and notifies supervisors and staff.
• Reads and routes incoming mail and answers phones.
• Monitors ServiceNow workorder system and assigns workorders.
• Processes payroll and timecards for campus staff.
• Records time off requests and maintains records in OnBase.
• Tracks overtime and FMLA for campus personnel.
• Posts weekly job requisitions and processes accounts payables/invoices.
• Works independently and with staff to support projects and operations.

Skills

Multi-tasking

Organized

Microsoft Office 365

Typing 40 wpm

Problem solving

Motor coordination

Working speed

VDT ability

Education

High school diploma or equivalent

Tools

Outlook

Excel

Word

PowerPoint

Job description

Bucks County Administrative Office is seeking an Administrative Assistant to support the General Services Division, provide scheduling, communication, and clerical support for county facilities. This role includes payroll processing, timekeeping, mail handling, and coordination of work orders to ensure smooth operations.

The ideal candidate has a high school diploma, proficient Microsoft Office 365 skills, strong multi-tasking ability, and attention to detail.