Facilities Services Admin & Budget Specialist

Bucks County Intermediate Unit; Doylestown (Bucks County); On-site; USD 45,000 - 55,000; Full time

Job summary

Bucks County Intermediate Unit is seeking a Facilities Services Specialist to support the Director of Facilities and Supervisor of Maintenance with a range of administrative, financial, and coordination duties. The role emphasizes on-site presence and collaboration across the Facilities Services team.

Responsibilities include clerical and financial tasks, inventory management, budgeting support, and preparing documents for contracts and board actions.

Qualifications

• High school diploma or GED required.
• Associate's degree preferred; two-year college or technical school is a plus.
• At least 3 years of related experience or training.

Responsibilities

• Regular attendance and reliable on-site presence.
• Support the Director of Facilities Services and Supervisor of Maintenance with administrative tasks.
• Assist with purchasing requests, purchase orders, and invoice payments following IU procedures.
• Maintain and manage the facilities inventory system and related records.
• Draft board motions and contracts using ContractLogix and BoardDocs.
• Provide clerical and data entry support for administrative staff.

Skills

Organizational skills

Project planning

Interpersonal communication

Time management

Budgeting/financial reporting

Microsoft Office

Education

High school diploma or GED

Associate's degree

Tools

Excel

Word

PowerPoint

Outlook

Job description

Bucks County Intermediate Unit is seeking a Facilities Services Specialist to support the Director of Facilities and Supervisor of Maintenance with a range of administrative, financial, and coordination duties. The role emphasizes on-site presence and collaboration across the Facilities Services team.

Responsibilities include clerical and financial tasks, inventory management, budgeting support, and preparing documents for contracts and board actions.