Facilities & Administrative Coordinator

AccessCNY; City of Syracuse (NY); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) match upon hire

PTO

11 paid holidays

Job summary

AccessCNY is seeking a proactive Facilities Coordinator to support the Facilities team in Syracuse. You will manage work orders via SharePoint, keep meticulous records for fire drills and inspections, and ensure timely completion of routine tasks in collaboration with the Director of Facilities.

The role requires basic office software skills (Word, Excel) and the ability to lift up to 50 pounds, with a Monday–Friday daytime schedule in Syracuse, NY. A valid NYS driver's license is preferred.

Qualifications

• High school/GED required; Associate degree preferred.
• Word processing, Excel and database management skills expected.
• Experience with SharePoint is a plus.

Responsibilities

• Check work orders in SharePoint daily and assign to team members.
• Document follow up of work orders in SharePoint with dates and reasons.
• Maintain electronic files for fire drills and inspections.
• Ensure tasks are performed within established time frames with Director oversight.
• Review correspondence and prepare mailings.
• Monitor vehicle inspections and registrations with program management.
• Arrange vehicle repairs as requested by the Director, Facilities.
• Maintain documentation related to EMODs.
• Provide coverage for reception as needed.
• Perform other duties as assigned.

Education

High school/GED

Associate degree

Tools

Word processing

Excel

Database management

SharePoint

Job description

AccessCNY is seeking a proactive Facilities Coordinator to support the Facilities team in Syracuse. You will manage work orders via SharePoint, keep meticulous records for fire drills and inspections, and ensure timely completion of routine tasks in collaboration with the Director of Facilities.

The role requires basic office software skills (Word, Excel) and the ability to lift up to 50 pounds, with a Monday–Friday daytime schedule in Syracuse, NY. A valid NYS driver's license is preferred.