Facilities Operations & Compliance Coordinator

Cazenovia-Recovery-Systems; Buffalo (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Cazenovia-Recovery-Systems is seeking an Operations Coordinator to provide administrative and operational support to the Maintenance Department. This role coordinates maintenance documentation, vendor communications, work scheduling, and compliance tracking to keep programs running smoothly.

The position emphasizes preventative maintenance, inspections, and training records, partnering with staff, contractors, and leadership to ensure compliant and efficient operations aligned with agency goals.

Qualifications

• Associate’s degree or equivalent in business/operations field.
• Proficient in Microsoft Office and related office technology.
• Valid NYS Driver’s License required.

Responsibilities

• Develops and improves operational processes, workflows, and tracking systems for efficiency and accountability.
• Coordinates communication with vendors, contractors, and service providers for maintenance projects and inspections.
• Maintains maintenance calendars and ensures timely completion of recurring inspections.
• Assists in preparing reports, budgets, and administrative documents for maintenance operations.
• Serves as a liaison across departments and with leadership to coordinate priorities.

Skills

MS Office proficiency

Education

Associate’s degree in Business Administration, Operations Management, Project Management, Facilities Management, or related field

Tools

Microsoft Office

Job description

Cazenovia-Recovery-Systems is seeking an Operations Coordinator to provide administrative and operational support to the Maintenance Department. This role coordinates maintenance documentation, vendor communications, work scheduling, and compliance tracking to keep programs running smoothly.

The position emphasizes preventative maintenance, inspections, and training records, partnering with staff, contractors, and leadership to ensure compliant and efficient operations aligned with agency goals.