Strategic Facilities Operations Coordinator

Western New York Integrated Care Collaborative, Inc.; Buffalo, Northern (NY, KY); Hybrid; USD 71,635,000 - 82,656,000; Full time

Benefits offered by this job

Generous PTO & sick time

Annual raises

Health, dental, and vision insurance

Job summary

Western New York Integrated Care Collaborative, Inc. is seeking an Operations Coordinator to provide administrative and operational support to the Maintenance Department.

The role coordinates maintenance projects, vendor communications, scheduling, inspections, and training records to keep programs compliant and efficient. You will work with maintenance staff, contractors, and agency leadership to support preventative maintenance, work orders, and reporting, ensuring safety, regulatory

Qualifications

• Associate’s degree or equivalent combination of education and experience.
• Proficient with Microsoft Office and office tech.
• Valid NYS driver's license required

Responsibilities

• Develops and improves operational processes, workflows, and tracking systems for efficiency and accountability.
• Coordinates communication with vendors, contractors, and service providers for maintenance projects.
• Maintains records of work orders, vendor contracts, and department documentation.
• Assists with scheduling maintenance activities and facility projects.
• Tracks certifications, licenses, and training deadlines for maintenance staff.
• Prepares reports, budgets, and administrative documents related to maintenance operations.
• Supports VP with incoming requests, priorities, and follow-ups.
• Manages inventory tracking and procurement of maintenance supplies and materials.
• Coordinates day-to-day vehicle fleet maintenance and cost-effective performance.

Skills

Microsoft Office

NYS Driver's License

Education

Associate’s degree in Business Administration, Operations Management, Project Management, Facilities Management, or related field

Job description

Western New York Integrated Care Collaborative, Inc. is seeking an Operations Coordinator to provide administrative and operational support to the Maintenance Department.

The role coordinates maintenance projects, vendor communications, scheduling, inspections, and training records to keep programs compliant and efficient. You will work with maintenance staff, contractors, and agency leadership to support preventative maintenance, work orders, and reporting, ensuring safety, regulatory