Campus Office Coordinator III: Onsite Admin & Support

Syracuse University; City of Syracuse, Northern (NY, KY); Hybrid; USD 25,000 - 29,000; Full time

Job summary

Syracuse University in Syracuse, NY seeks an Office Coordinator to provide administrative support for the MidState Family and Community Engagement Center (FACE Center) and related CDI grants. This full-time role requires in-person work and effective collaboration with Directors and staff.

Three years of office experience in an academic setting are preferred. Proficiency with Microsoft Teams, Microsoft Office, Outlook, Adobe Pro Suite, Canva, and Google Docs is essential for producing and

Qualifications

• Three years of office experience preferably in an academic environment.

Responsibilities

• Perform administrative and clerical duties that require limited independent judgement yet some level of confidentiality. Includes assisting in email correspondence, creating training promotional materials, developing reports, managing inquiries, and mailings. Manage and coordinate calendars, generic email boxes, listservs, schedules and appointments. Respond to general department inquiries and forward complex inquiries to the appropriate project directors.
• Perform duties in a timely manner related to accounting, data entry, financial paperwork processing; including purchasing, invoicing, payments, reconciliation, fiscal year close outs and set up, and communications requiring independent judgement and confidentiality. Track all expenses associated with the operation of each project and provide regular reports to the project directors. Communicate with SOE Budget office, SU Purchasing and Disbursements, and Office of Sponsored Accounting.
• Manage FACE Center training registration and CTLE applications, digital learning spaces, syllabus, training schedule, calendar entry and communication with FACE Center staff
• Maintain office supplies and asset management (e.g. including interfacing with MWBE Vendors for the FACE Center)
• Assist with event planning and on-site assistance for a variety of conferences, presentations, CDI gatherings, etc. under the direction of the FACE Center project directors and the CDI operations director.

Skills

MS Teams

MS Office

Outlook

Adobe Pro Suite

Canva

Google Docs

Communication skills

Interpersonal skills

Organizational skills

Confidentiality

Multitasking

Tools

Adobe Pro Suite

Canva

Google Docs

Job description

Syracuse University in Syracuse, NY seeks an Office Coordinator to provide administrative support for the MidState Family and Community Engagement Center (FACE Center) and related CDI grants. This full-time role requires in-person work and effective collaboration with Directors and staff.

Three years of office experience in an academic setting are preferred. Proficiency with Microsoft Teams, Microsoft Office, Outlook, Adobe Pro Suite, Canva, and Google Docs is essential for producing and