Facilities Asset & Maintenance Coordinator (CMMS)

CSS Inc; Town of Florida (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

CSS Inc. is seeking a Facility Administrative Coordinator to manage on-site asset inspections, CMMS documentation, and preventive maintenance planning across client facilities.

You will build detailed maintenance plans, document asset data, and ensure data quality across records. The role requires daily travel between sites in a CSS-provided vehicle, strict adherence to safety policies, and collaboration with maintenance teams and customer representatives to verify information and maintain

Qualifications

• Experience with Computerized Maintenance Management Systems (CMMS) including asset records, PM tasks and work orders.
• Industrial or facilities maintenance experience with knowledge of building systems and assets.
• Ability to interpret equipment nameplates, manuals, schedules and manufacturer recommendations.
• Strong field documentation, photography, research, technical writing, organization and QA skills.
• Proficient in Microsoft Office applications.
• Ability to work independently in active industrial facilities and communicate with maintenance, operations and customer personnel.
• Valid driver’s license required.
• Must maintain acceptable motor vehicle record due to daily vehicle operation.
• Must comply with CSS vehicle safety, driver eligibility and vehicle-use requirements.
• Ability to meet customer site-access, background-screening, drug-screening, safety, security and training requirements.

Responsibilities

• Conduct on-site inspections and inventories of facility equipment and assets.
• Document asset details including manufacturer, model, serial number, type, location and condition.
• Photograph assets for CMMS records.
• Compare observations with CMMS data and identify gaps.
• Research manuals, maintenance bulletins and technical data.
• Develop CMMS-ready preventive maintenance plans.
• Create clear work instructions with steps, tools, materials and safety notes.
• Recommend maintenance intervals based on guidance and asset criticality.
• Enter and maintain asset information, job plans and references in CMMS.
• Coordinate with technicians, supervisors and customer reps to validate information.
• Maintain an organized log of inspections, asset records and plans.
• Support continuous improvement of asset management and PM programs.
• Operate CSS company vehicle daily for travel between customer properties.
• Comply with all CSS vehicle policies and safety requirements.

Skills

CMMS experience

Industrial facilities maintenance

Read manuals & specs

Field documentation & photography

MS Office proficiency

Independent work

Valid driver’s license

Vehicle safety compliance

Site access & background checks

Tools

IBM Maximo

Job description

CSS Inc. is seeking a Facility Administrative Coordinator to manage on-site asset inspections, CMMS documentation, and preventive maintenance planning across client facilities.

You will build detailed maintenance plans, document asset data, and ensure data quality across records. The role requires daily travel between sites in a CSS-provided vehicle, strict adherence to safety policies, and collaboration with maintenance teams and customer representatives to verify information and maintain