Facilities Administrative Assistant - School District

Sylvania; Saint Charles (MO); On-site; USD 37,440 - 45,760; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Tuition reimbursement

Professional development

Tuition discount

Job summary

Orchard Farm School District in Missouri is seeking an Administrative Assistant to join the Facilities team. The role provides clerical and confidential administrative support, handling communications with staff, students, and parents, and ensuring compliance with district policies.

The position is 12 months (non-exempt) with a starting salary of $18.00 - $22.00 per hour. Benefits include health, dental, vision, life insurance, PTO, tuition reimbursement, and professional development

Qualifications

• High School Diploma or equivalent.
• Two years clerical experience.
• College coursework, Associate or Bachelors degree preferred.
• Successful experience with office management in related area preferred.
• Ability to relate to students, staff, and parents positively.
• Ability to communicate clearly in verbal and written form.
• Ability to follow written and oral communication.
• Ability to safeguard confidential information.
• Strong computer skills including word processing and spreadsheets (Microsoft Office and Google Suite).
• Knowledgeable about supportive and administrative procedures and directives.

Responsibilities

• Process purchase orders for the Maintenance and Custodial departments.
• Data Entry.
• Composes documents for Building Administrator or staff as needed.
• Maintain operations for district key entry system.
• Maintain and publish accurate events calendars.
• Provide administrative support to custodial department with vendors and logistics.
• Prepare notices and memos for staff and students.
• Attend meetings as assigned.
• Maintain daily/weekly/monthly calendar coordination.
• Assist in workload management for Department Head.
• Maintain documents, files and records for compliance.
• Answer department calls and provide information to callers.
• Arrange professional development for director and staff.
• Manage special projects as assigned by Director.
• Perform other related duties to ensure efficient operations.

Skills

Data entry

Communication

Confidentiality

Office management

Calendar management

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Google Suite

Job description

Orchard Farm School District in Missouri is seeking an Administrative Assistant to join the Facilities team. The role provides clerical and confidential administrative support, handling communications with staff, students, and parents, and ensuring compliance with district policies.

The position is 12 months (non-exempt) with a starting salary of $18.00 - $22.00 per hour. Benefits include health, dental, vision, life insurance, PTO, tuition reimbursement, and professional development