Administrative Asst - Facilities

Sylvania; Saint Charles (MO); On-site; USD 37,440 - 45,760; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Tuition reimbursement

Professional development

Tuition discount

Job summary

Orchard Farm School District in Missouri is seeking an Administrative Assistant to join the Facilities team. The role provides clerical and confidential administrative support, handling communications with staff, students, and parents, and ensuring compliance with district policies.

The position is 12 months (non-exempt) with a starting salary of $18.00 - $22.00 per hour. Benefits include health, dental, vision, life insurance, PTO, tuition reimbursement, and professional development

Qualifications

• High School Diploma or equivalent.
• Two years clerical experience.
• College coursework, Associate or Bachelors degree preferred.
• Successful experience with office management in related area preferred.
• Ability to relate to students, staff, and parents positively.
• Ability to communicate clearly in verbal and written form.
• Ability to follow written and oral communication.
• Ability to safeguard confidential information.
• Strong computer skills including word processing and spreadsheets (Microsoft Office and Google Suite).
• Knowledgeable about supportive and administrative procedures and directives.

Responsibilities

• Process purchase orders for the Maintenance and Custodial departments.
• Data Entry.
• Composes documents for Building Administrator or staff as needed.
• Maintain operations for district key entry system.
• Maintain and publish accurate events calendars.
• Provide administrative support to custodial department with vendors and logistics.
• Prepare notices and memos for staff and students.
• Attend meetings as assigned.
• Maintain daily/weekly/monthly calendar coordination.
• Assist in workload management for Department Head.
• Maintain documents, files and records for compliance.
• Answer department calls and provide information to callers.
• Arrange professional development for director and staff.
• Manage special projects as assigned by Director.
• Perform other related duties to ensure efficient operations.

Skills

Data entry

Communication

Confidentiality

Office management

Calendar management

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Google Suite

Job description

Orchard Farm School Districtis seeking to hire an Administrative Assistant to join our Facilities team!

TheAdministrative Assistant provides clerical support to the department administrators and staff members, providinga wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements.

Located in northeast St. Charles County, MO, the last decade of new developments like Charlestowne and New Town, situated along Highway 370, have contributed significantly to the increased growth of enrollment and the community. Orchard Farm School District has beennamedby staff as a Top Workplace since 2017 and offers all full-time staff agreat benefit package including health, dental, vision and life insurance paid for the employee by the district. Paid time off, tuition reimbursement and professional development are also offered as well as a discount on tuition based district programs such as preschool or before and aftercare. Retirement Pension plan offered through PSRS/PEERS, along with many supplemental policies and 403/457(b) plans are available to employees, ensuring all aroundwell-being.

Join the OFSD staff andbe part of a collaborative TEAM. Apply Today!

Position: 12 month (non-exempt)
Starting Salary: $18.00 - $22.00

Essential Functions

include but limited to the following:

• Purchase orders for the Maintenance and Custodial departments
• Data Entry
• Composes documents (e.g., correspondence, bulletins, reports) for Building Administratoror other staff for the purpose of requesting or providing information, confirming events, etc.
• Maintain operations for district key entry system.
• Maintain and publish accurate and up-to-date events calendars utilizing web software to post and update.
• Provide administrative support to custodial department with vendors and logistics.
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
• Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Assists in maintaining the daily/weekly/monthly calendar for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in overseeing workload of the Department Head for the purpose of maximizing efficiency and meeting operational requirements.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Answers department telephone calls, and provide information and assistance to callers.
• Prepares professional developement arrangements for director and department staff.
• Manage special projects as assigned by Director.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.

Minimum Qualifications

• High School Diploma or equivalent
• Two (2) years clerical experience
• College course work, Associate or Bachelors degree preferred
• Successful experience with office management in related area preferred.
• Ability to relate to students, staff, and parents in a positive manner.
• Ability to communicate clearly in verbal and written form.
• Ability to follow written and oral communication.
• Ability to safeguard confidential information.
• Strong computer skills including word processing, working with spreadsheets and databases (Microsoft Office and Google Suite)
• Knowledgable about supportive and administrative procedures and directives.