District Office Administrative Assistant (12 months)

Ozark School District; Ozark (MO); On-site; USD 30,000 - 36,000; Full time

Job summary

Ozark R-VI School District seeks a District Office Assistant to provide professional administrative support, greet visitors, and coordinate mail, deliveries, and office supplies from the district office.

The role requires strong organization, communication, and confidentiality, with the ability to manage multiple tasks and work independently in a busy school district environment.

Qualifications

• High School Diploma required.
• Valid Driver's License.
• Strong organization, communication, and customer service skills.
• Attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to prioritize and meet deadlines, work independently.
• Ability to interact positively with staff, administrators, parents, vendors, and the public.
• Proficient with computers and office technology.

Responsibilities

• Serve as primary District Office receptionist, answer phones, greet visitors, and direct inquiries.
• Assist with email, faxing, copying, printing, calendar support, and special projects.
• Maintain mailing equipment and District mailboxes; handle inter-office mail.

Skills

Organization

Communication

Customer service

Detail oriented

Confidentiality

Time management

Relationship building

Proficient computer

Office software

Education

High School Diploma

Tools

Driver's License

Office technology

Job description

Frontline Applicant Tracking - Ozark R-VI School District

District Office Administrative Assistant (12 months) JobID: 2642

• Position Type: Secretarial/Clerical/ Secretary - 12-Months
• Date Posted: 9/8/2026
• Location: District Office
• Date Available: ASAP

OZARK R-VI SCHOOLS

JOB DESCRIPTION

TITLE: DISTRICT OFFICE ASSISTANT

QUALIFICATIONS:

• High School Diploma
• Valid Driver's License
• Excellent organization, communication, and customer service skills
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information
• Ability to prioritize, meet deadlines, manage interruptions, and work independently
• Ability to establish positive working relationships with staff, administrators, parents, vendors, and the public
• Proficient computer and office technology skills

REPORTS TO: Executive Director of Finance and Business Services

JOB GOAL: Provide professional, confidential, and efficient administrative support to the District Office, serving visitors, parents, employees, administrators, vendors, and the community.

PERFORMANCE RESPONSIBILITIES:

• Serve as the primary District Office receptionist; answer phones, greet visitors and direct questions to the appropriate department or building.
• Assist with email, fax, copying, printing, calendar support, and special projects
• Maintain mailing meter equipment and District mailboxes
• Sort, meter, distribute, and prepare outgoing and inter-office mail
• Coordinate deliveries to the District (UPS, FexEX, Amazon, UPS, etc)
• Maintain District Office Supplies including Coke and water orders
• Assist the Learning Department with projects such as proof-of-residency documentation, address changes, and other required documents for student records
• Assist the the Human Resource department with onboarding, I-9 completion, file uploads into HR software, time-clock questions for new employees, and other projects as assigned
• Assist the Finance department with scanning and organizing financial records, process and file invoices for supplies, nutrition, water, and other District purchases
• Assist the Payroll department through certified mailings and employee documentation as needed
• Perform other duties and responsibilities as assigned by the Executive Director of Finance and Business Services

PHYSICAL DEMANDS: Ability to lift up to 70 lbs., stand, sit and walk while carrying items

TERMS OF EMPLOYMENT: 12 months as per Board Policy GDBDA

COMPENSATION: As per the Classified Non-Exempt Salary Scale

TYPE OF POSITION: Non-Exempt

EVALUATION: Annually by the Executive Director of Finance and Business Services