Facilities Administrative Assistant III - Campus Operations

NMSU; Sunland Park (NM); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

AFSCME bargaining unit

Job summary

NMSU’s Dona Ana Community College is seeking an Administrative Assistant Intermediate to provide comprehensive administrative support for the Facilities Manager and four Facilities Supervisors. The role includes handling the work-order desk, customer service, and procurement coordination in a fast-paced environment at Doña Ana Community College.

The position requires a high school diploma with 3 years of relevant experience or an Associate’s degree with 1 year of relevant experience.

Qualifications

• High School diploma plus 3 years of relevant experience OR an Associate's degree plus 1 year of relevant experience.
• Bi-Lingual English/Spanish preferred.
• Proficient in Microsoft Word and Excel; able to schedule meetings in Teams or Zoom.

Responsibilities

• Manages Facilities Information, Services and Work order Desk, open Mon-Fri 8am-5pm.
• Provides customer service, assists with work orders, and guides procurement processes.
• Assists with keys/cards for departing/new employees and manages access issues.
• Handles ordering/receiving in Aggie Mart and PO reconciliation; processes P-Cards for staff.
• Maintains yearly space survey and inventory for facilities equipment.
• Participates in hiring and supervising work-study students.
• Supports furniture projects, event setup, and deliveries to the loading dock.
• Serves on search committees and manages travel and training requests.

Skills

Customer service

Communication

Microsoft Office

Education

High School diploma

Associate's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Zoom

Job description

NMSU’s Dona Ana Community College is seeking an Administrative Assistant Intermediate to provide comprehensive administrative support for the Facilities Manager and four Facilities Supervisors. The role includes handling the work-order desk, customer service, and procurement coordination in a fast-paced environment at Doña Ana Community College.

The position requires a high school diploma with 3 years of relevant experience or an Associate’s degree with 1 year of relevant experience.