Administrative Assistant Associate

NMSU; Tortugas (NM); On-site; USD 19,000 - 27,000; Full time

Job summary

Dona Ana Community College seeks an Administrative Assistant Associate to provide administrative, clerical, and front-desk support for the Student Accessibility Services (SAS) Office. You will help connect students with accommodations while ensuring compliance with ADA and Section 504 requirements.

Responsibilities include reviewing disability documentation, coordinating accommodations, maintaining records, scheduling intakes, answering the main SAS line, processing invoices, managing travel,

Qualifications

• High School diploma + 1 year of relevant experience, or higher degree.

Responsibilities

• Provide administrative, clerical, and front-desk support to the SAS Office.
• Review disability-related medical documentation and coordinate accommodations.
• Maintain student records and data in the AIM database and SAS office systems.
• Schedule intakes and appointments for SAS staff.
• Answer the main SAS phone line and greet students/visitors.
• Coordinate testing accommodations for students.
• Order supplies using the SAS PCard system.
• Review, approve, and submit Sign Language Interpreting invoices.
• Manage travel and mileage requests.
• Run reports and queries to support departmental operations.
• Promote SAS services across DACC.
• Supervise student aides, including scheduling and time sheets.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Phone etiquette

Education

High School diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

Department Contact:McKenna Garcia, 575-527-7550, [e-mail]

Internal or External Search:External - Open to all applicants

Advertising Summary:DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:

Position Details

PositionTitle: Administrative Assistant Associate

College/Division: DACC Dona Ana CC

Department: 941650-STUDENT ACCESSIBILITY SERVICES

Location: Doña Ana Community College

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status:Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding:Not Applicable

Standard Work Schedule:Standard (M-F, 8-5)

Job Duties and Responsibilities: The Administrative Assistant Associate provides administrative, clerical, and front-desk support to the Student Accessibility Services (SAS) Office, helping to ensure efficient, student-centered service delivery. This position plays a key role in connecting students with the accommodations they need while maintaining compliance with institutional policies and applicable laws, including the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act.

Key responsibilities include:

• Assist with reviewing disability-related medical documentation and high school Individualized Education Programs (IEPs)
• Coordinate accommodations for students with disabilities
• Maintain accurate student records and data in the AIM database and throughout the SAS office
• Schedule intakes and appointments for SAS staff
• Answer the main SAS phone line and serve as a first point of contact for students and visitors
• Coordinate all accommodated testing for students
• Order supplies and equipment using the SAS PCard system
• Review, approve, and submit Sign Language Interpreting invoices through AggieMart
• Manage travel and mileage requests
• Run reports and queries as needed to support departmental operations
• Promote SAS services across DACC
• Supervise student aides, including scheduling and approving time sheets

Qualifications

Required Education and Experience: High School diploma + 1 years of relevant experience, or higher degree.

Preferred Qualifications:

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Experience composing professional emails and managing an inbox
• Familiarity with Microsoft Teams
• Ability to enter information accurately into databases, spreadsheets, and internal systems
• Strong written communication skills, including drafting clear memos, notes, and messages with correct grammar and a professional tone
• Excellent verbal and phone etiquette, including greeting visitors courteously, answering calls politely, taking accurate messages, and communicating clearly with colleagues and students
• Experience scheduling, managing calendars, booking meetings, and coordinating appointments
• Strong time management skills, with the ability to prioritize daily tasks and meet deadlines in a fast-paced office environment

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.