Administrative Assistant Associate

New Mexico State University; United States; On-site; USD 19,000 - 27,000; Full time

Job summary

New Mexico State University is seeking an Administrative Assistant Associate for the Los Alamos Cooperative Extension Office. The role supports program operations, agent assistance, and customer service at the in-person office in Los Alamos County.

The position requires a high school diploma plus 1 year of relevant experience, with strong organizational and communication skills. Standard hours are M-F, 8-5, with AFSCME bargaining unit involvement.

Qualifications

• High School diploma with at least 1 year of relevant experience.
• Ability to handle phones, emails, and front-desk interactions.
• Familiarity with basic office operations and records.

Responsibilities

• Answer phones, emails, and interact with customers at the office.
• Provide operational support for Extension Agents and draft routine correspondence.
• Maintain county website content and post program information.
• Help with registrations, materials, and policies for 4-H youth activities.
• Monitor expenditures and assist with basic procurement and filing.

Skills

Phone etiquette

Customer service

Data entry

Education

High School diploma + 1 year experience

Job description

• Staff
• Staff Full-time
• Closing at: Nov 30 2026 - 23:55 MST

• 503672
• NMSU satellite location, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Nov 30 2026 - 23:55 MST

Department Contact: Angela Prada, 505-662-2656, [e-mail]

Internal or External Search: External - Open to all applicants

Advertising Summary: Los Alamos Cooperative Extension office invites you to apply for their Admin Assistant position. Los Alamos Extension office provides the people of New Mexico with practical, research-based knowledge and programs to improve their quality of life. The selected candidate will work fully in person in Los Alamos County, offering an excellent opportunity for direct collaboration and engagement.

Position Details

Position Title: Administrative Assistant Associate

College/Division: Cooperative Extension Service

Department: 312050-ADMIN PRGM LOS ALAMOS CTY

Location: NMSU satellite location

Offsite Location (if applicable): Los Alamos County

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

Job Duties and Responsibilities

Answer phones, emails, and interact with customers who visit the office. Become familiar with the programs and activities offered and disseminate basic information to customers. Provide operational and program support for the Agents. Operate a personal computer to enter data, draft and revise letters and responses to routine inquiries, prepare flyers for events, and reserve meeting spaces for program activities. Assist 4-H Youth Development volunteers and parents with registration, project materials, and policies and procedures. Maintain the county website and social media platforms. Become proficient in the NMSU systems used to perform office procedures. Prepare financial documentation for operational expenses such as utility payments, Agent travel, and program registration. Track monthly office expenditures and maintain procurement card reconciliation. Perform basic administrative duties as needed such as filing, typing, copying, binding, scanning, etc., mail sorting and distribution, and maintain office supplies and equipment. Maintain Civil Rights files and contact reporting. Maintain office hours while Agents are in the field delivering programs.

Qualifications

Required Education and Experience: High School diploma + 1 years of relevant experience, or higher degree.

Preferred Qualifications: Dependable, proficient, and team-oriented.

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico's land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico's 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives - and the lives of the people they love - through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated on the hill above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and