Facilities Administrative Assistant

Manpower, Inc.; Greenville (NC); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Supplemental Life Insurance

Short Term Disability Insurance

401(k)

Job summary

ManpowerGroup has an opening for a Facilities Administrative Assistant supporting maintenance planning and work order processing. You will enter and review forms in SAP/Adobe, route misdirected forms, and process PMs and work orders while maintaining meticulous records.

Ideal candidates will be detail-oriented with strong organizational and communication skills, and proficient in SAP, Adobe Acrobat, Excel, and Outlook. This is a full-time, on-site role with CMMS/SAP responsibilities.

Qualifications

• Attention to detail to verify forms, work orders, PMs, and docs for accuracy.
• Organizational skills to manage multiple tasks and keep records in order.
• Effective communication with team members and other departments via email/phone/in-person.

Responsibilities

• Enter and review forms in Adobe, including data entry request forms, PM request forms, and change requests into SAP.
• Review and route forms to correct teams, ensuring procedures are followed.
• Process work orders and PMs in SAP TECO, including crafting completion details.
• Scan, attach, and file completed work orders/PMs in SAP and organize paper copies chronologically.
• Generate notifications and manual calls for site/work orders charged to a project; print and mail PMs.

Skills

Attention to detail

Organizational skills

Communication

SAP

Adobe Acrobat

Microsoft Office

Excel

Outlook

Data entry

Tools

SAP

Adobe Acrobat

Microsoft Excel

Microsoft Outlook

Job description

Our client, Facilities & Maintenance Operations is seeking a Facilities Administrative Assistant to join their team. As a Facilities Administrative Assistant, you will be part of the Facilities/CMMS support function supporting maintenance planning and work order processing. The ideal candidate will have attention to detail, strong organizational skills, and clear communication which will align successfully in the organization.

Job Title: Facilities Administrative Assistant

Pay Range: $28

Shift: Days (08:00-17:00)

What's the Job?

• Enter and review forms in Adobe, including data entry request forms, PM request forms, and change request forms into 28SAP.
• Decline and correctly route forms that are not aligned with procedures or sent to the wrong team (e.g., route Form-493 to the storeroom).
• Process work orders and PMs for TECO by reviewing for completion, damage codes, completion comments, and signatures; enter craftsman completion details into SAP TECO.
• Scan, attach, and file completed work orders and PMs in SAP, then organize paper copies in chronological order and staple duplicates when applicable.
• Generate notifications and manual calls for site and work orders charged to a project, including printing and mailing PMs and notifying individuals without a craft box of upcoming due PMs.

What's Needed?

• Strong attention to detail to verify forms, work orders, PMs, and related documentation for accuracy and completeness.
• Organizational skills to manage multiple administrative tasks and keep records filed in chronological order.
• Effective communication skills to coordinate with team members and other departments via email, phone, and in-person guidance.
• Problem-solving ability to identify discrepancies and resolve issues related to incorrect routing of forms and administrative tasks.
• Technical aptitude with SAP and Adobe Acrobat, plus comfort using Microsoft Office (including Excel and Outlook) and scanning/document management workflows.

What's in it for me?

• Work week schedule: Sunday - Saturday, with a full-time Days shift (08:00-17:00) and fully onsite Monday-Friday 8-5.
• Opportunity to support maintenance management by keeping CMMS and SAP processes accurate, complete, and audit-ready.
• Clear, structured responsibilities that help you build consistency and confidence in administrative workflows.
• Hands-on experience working with Adobe forms, SAP TECO updates, scanning, and electronic document attachment processes.
• A role where your accuracy and organization directly impact work order completion and site readiness.

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

Manpower® is a global leader in contingent staffing and permanent resourcing, providing companies with strategic and operational flexibility and creating talent at scale. Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals.

In this constantly shifting world, our flexible workforce solutions provide companies with the business agility needed to succeed. Manpower is part of the ManpowerGroup® (NYSE: MAN) family of brands, which also includes Experis, Talent Solutions and Jefferson Wells. For more information about Manpower, follow us on LinkedIn, Facebook, X and Instagram.