Administrative Assistant

ManpowerGroup; Town of Catskill (NY); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Supplemental Life Insurance

Short Term Disability Insurance

401(k)

Job summary

ManpowerGroup is seeking an Administrative Assistant for a busy electrical and HVAC client in Catskill, NY. You will support project managers and day-to-day workflows, handling clerical tasks, data entry, scheduling, and communications with vendors and clients.

The role requires attention to detail, strong MS Office or Google Workspace skills, and reliable organization in a fast-paced environment. Hours are Mon-Fri, 8:00 AM to 5:00 PM.

Qualifications

• High school diploma or equivalent required.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
• Excellent attention to detail with ability to track multiple deadlines.
• Ability to coordinate with external parties including town permits and utility requests (training provided).
• Reliable, professional communication and organization in a fast-moving environment.

Responsibilities

• Manage daily clerical tasks, including organizing, updating, and maintaining project files, reports, and logs.
• Work with municipalities and utilities on filling out permits with the state and county.
• Support data entry by inputting project tracking metrics, schedules, and details into spreadsheets or internal databases.
• Serve as a communication hub by answering calls, routing emails, and supporting vendors, team members, and clients.
• Provide scheduling support by coordinating meetings, calendars, and preparing agendas or minutes.
• Assist with logistics by monitoring and reordering office or project inventory and handling shipping.

Skills

Microsoft Office

Google Workspace

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Google Workspace

Job description

Our client, a busy electrical and HVAC company, is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the project operations support group, supporting project managers and the day-to-day workflow that keeps projects moving. The ideal candidate will have strong attention to detail, confident computer skills, and a dependable, organized approach that helps ensure documentation and schedules stay accurate.

Job Title: Administrative Assistant

Location: Catskill, NY

Pay Range: $23.00/hr

Shift: Monday-Friday 8:00am-5:00pm

What's the Job?

• Manage daily clerical tasks, including organizing, updating, and maintaining physical and digital project files, reports, and logs.

• Working with town municipalities and utility companies on filling out permits with the state & county.

• Support accurate data entry by inputting project tracking metrics, schedules, and details into spreadsheets or internal databases.

• Serve as a key communication hub by answering phone calls, routing emails, and supporting vendors, team members, and clients.

• Provide scheduling support by coordinating meetings, maintaining calendars, and preparing agendas or meeting minutes.

• Assist with logistics by monitoring and reordering office or project inventory and handling incoming and outgoing shipping distribution.

What's Needed?

• High school diploma or equivalent.

• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.

• Excellent attention to detail with the ability to track multiple project deadlines at the same time.

• Comfort working with project paperwork and coordinating with external parties, including town municipal permit applications and utility company project requests (training provided).

• Reliable, professional communication skills and the ability to stay organized in a fast-moving environment.

What's in it for me?

• Get hands-on training to learn permit application and utility coordination processes.

• Play a meaningful role in keeping project operations organized, accurate, and on schedule.

• Work Monday through Friday, 8:00 AM to 5:00 PM, with a consistent schedule.

• Build confidence in project documentation, scheduling support, and data entry systems.

• Join a team where your clerical accuracy and organization directly support successful project outcomes.

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans

• Dental Plan

• Supplemental Life Insurance

• Short Term Disability Insurance

• 401(k)

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

Manpower is a global leader in contingent staffing and permanent resourcing, providing companies with strategic and operational flexibility and creating talent at scale. Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals.

In this constantly shifting world, our flexible workforce solutions provide companies with the business agility needed to succeed. Manpower is part of the ManpowerGroup family of brands, which also includes Experis, Talent Solutions and Jefferson Wells. For more information about Manpower, follow us on LinkedIn, Facebook, X and Instagram.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.