Facilities Administration Specialist

Cuesta; San Luis Obispo (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Benefits package

Job summary

Cuesta College seeks a detail-oriented Department Assistant to support administrative services across campus. The role requires handling confidential information, organizing office operations, and coordinating meetings for a busy Director/Administrator.

You will help prepare budgets, manage forms, reports, and communications, and supervise student workers and staff to keep facilities functioning smoothly. Cuesta College emphasizes equity and efficient service to students and staff.

Qualifications

• Associate degree or higher in secretarial science, office management, and public relations or related field.
• Two years of experience equivalent to Secretary II/III at Cuesta College; or three years of clerical/secretarial experience.
• Knowledge of record keeping, modern office practices/equipment, and proper English spelling/grammar.
• Ability to write correspondence and reports; maintain confidential information and supervise staff.

Responsibilities

• Assist in preparation of budget estimates and advise on balances.
• Organize and oversee day-to-day office operations; schedule and monitor projects.
• Schedule appointments for Director/Administrator and coordinate meetings.
• Prepare and manage forms, room reservations, and notifications for activities.
• Type and assemble reports for federal, state, and local agencies.
• Draft and review district communications and maintain related records.

Skills

Record keeping

Office procedures

Written communication

Grammar & spelling

College policies

Computer software

Report writing

Education

Associate degree

Tools

Word processing

Spreadsheets

Databases

Job description

Cuesta College seeks a detail-oriented Department Assistant to support administrative services across campus. The role requires handling confidential information, organizing office operations, and coordinating meetings for a busy Director/Administrator.

You will help prepare budgets, manage forms, reports, and communications, and supervise student workers and staff to keep facilities functioning smoothly. Cuesta College emphasizes equity and efficient service to students and staff.