Facilities Operations & Admin Specialist

Houston City College; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Houston Community College is seeking a Facilities Specialist to provide principal support in an office setting for the Facilities Department Staff. You will perform secretarial duties and maintain records and documentation to ensure smooth operations.

You will handle communications with internal clients, vendors, contractors, and consultants, prepare status reports, and initiate requisitions for expenses while maintaining related records and meeting deadlines.

Qualifications

• High school diploma or equivalent required.
• 2 years related experience.
• Valid Texas Driver License.

Responsibilities

• Utilize necessary software to complete projects.
• Operate office equipment such as computer, copier, fax, typewriter, and calculator.
• Respond to special requests and projects, frequently under deadline conditions.
• File correspondences, records, and other department documents.
• Prepare basic reports as directed by Supervisor.
• Answer and screen phone calls, handling multiple lines.
• Draft correspondences, reports, and other documents from notes, copies, or rough drafts.
• Communicate with other departments to solve problems.
• Interface with internal clients, vendors, contractors, and consultants regarding facilities operations.
• Prepare and distribute project and planning status reports.
• Initiate and follow requisitions for departmental and project expenses.
• Maintain all related records.
• Perform other duties, tasks and assignments as required.

Skills

Organization Skills

MS Office Progs

Communication

Customer Service

Education

High school diploma or equivalent

Tools

Management Information Systems

Budget Management

MS Office Programs

Job description

Houston Community College is seeking a Facilities Specialist to provide principal support in an office setting for the Facilities Department Staff. You will perform secretarial duties and maintain records and documentation to ensure smooth operations.

You will handle communications with internal clients, vendors, contractors, and consultants, prepare status reports, and initiate requisitions for expenses while maintaining related records and meeting deadlines.