Facilities Administration & Operations Coordinator

ABM Industries; Detroit (MI); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

ABM Industries is seeking an Administrative Assistant to provide dedicated administrative and operational support for a facilities account. You will assist site and account leadership by ensuring accurate documentation, scheduling coordination, data tracking, and cross-team communication.

The ideal candidate is highly organized, detail-oriented, and comfortable supporting multiple leaders and sites in a fast-paced, institutional environment.

Qualifications

• High school diploma or GED required; Associate’s degree or administrative certification preferred.
• 1–3 years of administrative or office support experience preferred.
• Experience supporting operations, facilities, or institutional environments a plus.
• Proficiency with Microsoft Office applications (Excel, Outlook, Word, Teams).
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Administrative & Operational Support across the facilities portfolio.
• Support account and site leadership with documentation, scheduling, and reporting.
• Maintain organized records, files, reports, and documentation for operations, safety, HR, and compliance.
• Prepare and distribute internal communications, schedules, meeting materials, and reports.
• Coordinate site activities, vendor visits, and leadership meetings.
• Assist with data entry, attendance records, and operational reports.
• Support onboarding and administrative tasks for new hires as needed.
• Ensure timely follow-up on action items and audit-ready documentation.

Skills

Highly organized

Detail-oriented

Time management

Verbal & written communication

Education

High school diploma or GED

Associate’s degree or administrative certification preferred

Tools

Microsoft Office

Excel

Outlook

Word

Teams

Job description

ABM Industries is seeking an Administrative Assistant to provide dedicated administrative and operational support for a facilities account. You will assist site and account leadership by ensuring accurate documentation, scheduling coordination, data tracking, and cross-team communication.

The ideal candidate is highly organized, detail-oriented, and comfortable supporting multiple leaders and sites in a fast-paced, institutional environment.