Administrative Assistant for Facility Operations & Coordination

ABM Industries; San Juan (PR); On-site; USD 38,000 - 52,000; Full time

Job summary

ABM Industries is seeking a Clerk/Administrative Assistant to support day-to-day facility operations. The role includes answering phones, coordinating schedules, handling correspondence, and maintaining records in a fast-paced office environment.

The ideal candidate will have a Bachelor of Business Administration and at least two years of administrative experience, with strong Microsoft Office skills and bilingual Spanish/English abilities.

Qualifications

• Bachelor of Business Administration degree required.
• At least two years of experience in an administrative assistant role.
• Ability to manage confidential information.
• Proficient in Microsoft Office.
• Bilingual in Spanish and English preferred.
• Experience supporting recruiting diligence and timekeeping processes.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Collate and distribute mail.
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
• Write and edit documents from letters to reports and instructional documents.
• File and maintain electronic and physical records.
• Manage accounts and perform basic bookkeeping.
• Support recruiting diligence and timekeeping processes.
• Coordinate liaison communication with clients and project managers.
• Follow safety, security, compliance, and quality procedures.

Skills

MS Office

Customer service

Administrative support

Bilingual Spanish/English

Attention to detail

Education

Bachelor of Business Administration

Two years admin experience

Tools

Microsoft Office

Email/CRM tools

Job description

ABM Industries is seeking a Clerk/Administrative Assistant to support day-to-day facility operations. The role includes answering phones, coordinating schedules, handling correspondence, and maintaining records in a fast-paced office environment.

The ideal candidate will have a Bachelor of Business Administration and at least two years of administrative experience, with strong Microsoft Office skills and bilingual Spanish/English abilities.