Facilities Admin & Operations Coordinator | PTO & Tuition Benefits

ADP, Inc.; Springfield (MO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

4+ weeks PTO

Family tuition benefits

Event tickets

Health benefits

Onsite fitness center

Discounted meals

Job summary

ADP, Inc. is seeking an Office Assistant- Facilities in Springfield, MO to manage purchasing, inventory, and administrative support for the Facilities Services office. You will handle invoices, data entry, and KPI reporting while assisting with scheduling and board meeting minutes.

The role includes front desk coverage, work order coordination, and collaboration with the Director of Facilities on budgets and projects. A degree is preferred, with strong MS Office and organization skills essential.

Qualifications

• Ability to read and interpret safety rules and manuals.
• Experience with Word, Excel, Outlook, Access, and related databases.
• Excellent verbal and written communication; process correspondence efficiently.

Responsibilities

• Manage purchasing and inventory for Facilities Services.
• Track invoices, payments, and budget entries.
• Provide clerical, financial, and project support to Facilities management.
• Support scheduling, meeting minutes, and data reporting (KPIs).
• Assist with work orders, dispatching, and central supply duties.
• Front desk coverage and visitor assistance.

Skills

Communication skills

Inventory knowledge

Problem solving

Multitasking

Discretion/confidentiality

Education

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Access

Internet Explorer

Job description

ADP, Inc. is seeking an Office Assistant- Facilities in Springfield, MO to manage purchasing, inventory, and administrative support for the Facilities Services office. You will handle invoices, data entry, and KPI reporting while assisting with scheduling and board meeting minutes.

The role includes front desk coverage, work order coordination, and collaboration with the Director of Facilities on budgets and projects. A degree is preferred, with strong MS Office and organization skills essential.