Sr. Facilities Coordinator - Temp

Dairy Challenge; Fort Worth (TX); Hybrid; USD 38,000 - 54,000; Full time

Job summary

Dairy Challenge is seeking an office administrator to provide essential office support and facilities services at our Fort Worth location. You will handle maintenance requests, coordinate mailroom duties with our outsource partner, manage records retention, office supplies, equipment, and security badge administration, and assist with building-related projects.

The role requires a high school diploma and 2–4 years of administrative experience.

Qualifications

• High school diploma or equivalent.
• 2–4 years of administrative support experience.
• Certification and/or License may be required during course of employment.

Responsibilities

• Facilitate building service and repair requests.
• Coordinate mail room duties with our outsource partner.
• Coordinate and fulfill office move requests.
• Work with facility or office manager regarding furniture and space needs.
• Coordinate conference room setup and work orders.
• Assist with conference room setup; support AV needs.
• Assist mailroom tasks: sorting, invoicing, large print jobs.
• Support records retention per policy.

Skills

Office administration

Facilities coordination

Microsoft Office

Communication skills

Education

High school diploma

2–4 years administrative experience

Tools

Microsoft Office Suite

Job description

Provide essential office administration and facility services for a location(s). Perform support activities in support of but not limited to maintenance requests, cleaning, mailroom services, records retention, office supply and inventory, equipment, and security software and badge administration. Support building related projects/updates.

Job Duties and Responsibilities

• Facilitate building service and repair requests
• Coordinate the copy center/mail room duties when needed with our outsource partner
• Coordinate and fulfill office move requests
• Work with facility or office manager regarding furniture and space needs
• Coordinate work order requests, including conference room set up
• Assist with set up of conference rooms as requested; assist with AV needs/troubleshooting
• Perform or support mailroom function: sorting and preparing incoming and outgoing mail/packages; printing, sorting, and distributing invoices; large print job requests; etc.
• Support records retention by maintaining records database and ensuring records are destroyed per the company’s Records Retention Policy
• Perform duties to support access/security control system (badge, keycard access): activating or deactivating access cards/badges, printing security badges, updating security database with access changes, auditing badges, ordering security badge cards and badge print supplies, and generating security reports
• Provide back-up support to other office roles (e.g., receptionist) or area locations when needed
• Keep area straight, professional and clear of clutter
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required.Other duties may be assigned as required

Requirements

Education and Experience

• High school diploma or equivalent
• 2 to 4 years of administrative support, office coordination, or related experience
• Certification and/or License – may be required during course of employment

Knowledge, Skills, and Abilities

• Working knowledge of general business administration practices and procedures
• Working knowledge of HVAC, security systems, and any other facilities related practices and procedures
• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to work with accuracy and detail oriented
• Able to problem solve, multi-task and prioritize own work activities
• Able to recognize situations or issues before they turn into issues
• Able to perform tasks and duties without constant supervision
• Must be able to read, write and speak English

Reporting to this Position

• None

backup support to position(s)

• N/A

Travel

An Equal Opportunity Employer including Disabled/Veterans

Pay Range

Employer Privacy Policy

An Equal Opportunity Employer including Disabled/Veterans

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us: [e-mail] or 877-215-8701.

EEO is the Law ADP Privacy Statement Artificial Intelligence Google Privacy Policy Google Terms of Service