Facilities Admin & Data Entry Specialist

A. Duie Pyle, Inc.; West Chester (Chester County); On-site; USD 38,000 - 46,000; Full time

Job summary

A. Duie Pyle, Inc. is seeking a Facilities Administrative Assistant to handle daily clerical and administrative duties, including data entry, invoice processing, and document distribution. The role emphasizes accuracy, organization, and independent multi-tasking in a fast-paced environment.

The position supports parking administration, maintains the Parking Admin Database, and collaborates with vendors and internal teams. Excellent communication and proficiency in MS Office are essential.

Qualifications

• HS diploma or equivalent is required.
• Proficient knowledge of Microsoft Office, specifically MS Excel and MS Outlook and working with/editing/creating PDF documents.
• Strong attention to detail and organization.
• Ability to multi-task and work independently.
• Excellent communication skills, both written and verbal.

Responsibilities

• Updating various spreadsheets, graphs and charts.
• Reviewing and processing incoming communications and filing/distribute as necessary.
• Auditing and reconciling invoices for payment statuses and communicate with vendors.
• Processing and filing inspections and documents received internally.
• Downloading, saving electronically and logging utility invoices.
• Processing US Mail, scanning, distributing via email.
• Assisting with processing Facility Maintenance Website requests, data and logging necessary readings to spreadsheets.
• Updating and assisting with maintaining the Parking Admin Database, assigning and sending out parking tags.

Skills

MS Excel

MS Outlook

Attention to detail

Organization

Multi-tasking

Communication skills

Education

HS diploma or equivalent

Tools

Microsoft Office Suite

Job description

A. Duie Pyle, Inc. is seeking a Facilities Administrative Assistant to handle daily clerical and administrative duties, including data entry, invoice processing, and document distribution. The role emphasizes accuracy, organization, and independent multi-tasking in a fast-paced environment.

The position supports parking administration, maintains the Parking Admin Database, and collaborates with vendors and internal teams. Excellent communication and proficiency in MS Office are essential.