Sr. Facilities Coordinator - Temp

Dairy-Farmers-of-America,-Inc.; Fort Worth (TX); On-site; USD 36,000 - 60,000; Full time

Job summary

Dairy-Farmers-of-America,-Inc. seeks an Office Administrator to provide essential office administration and facility services at our Fort Worth location. You will support maintenance requests, mailroom duties, records retention, office supplies, inventory, equipment, and security badge administration.

Responsibilities include coordinating moves, conference room setup, AV support, and back-up reception duties, with a focus on accuracy and professional presentation.

Qualifications

• Education and experience as described: high school diploma or equivalent, plus 2–4 years in admin support/office coordination.
• Must be able to respond courteously and efficiently to inquiries and requests.
• Certification and/or License may be required during the course of employment.

Responsibilities

• Facilitate building service and repair requests.
• Coordinate mail room duties or copy/center tasks with outsource partner.
• Coordinate and fulfill office move requests.
• Collaborate with facility/office manager on furniture and space needs.
• Coordinate work order requests including conference room setup.
• Assist with conference room setup and AV needs/troubleshooting.
• Support mailroom functions and record distribution as needed.
• Maintain records retention by managing the records database and destruction per policy.
• Manage access/security systems including badge printing and access changes.
• Provide back-up support to other office roles as needed.
• Keep work area clean, professional, and uncluttered.
• Other duties may be assigned as required.

Skills

Office administration

Facility coordination

Microsoft Office

Communication

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Provide essential office administration and facility services for a location(s). Perform support activities in support of but not limited to maintenance requests, cleaning, mailroom services, records retention, office supply and inventory, equipment, and security software and badge administration. Support building related projects/updates.

Job Duties and Responsibilities

• Facilitate building service and repair requests
• Coordinate the copy center/mail room duties when needed with our outsource partner
• Coordinate and fulfill office move requests
• Work with facility or office manager regarding furniture and space needs
• Coordinate work order requests, including conference room set up
• Assist with set up of conference rooms as requested; assist with AV needs/troubleshooting
• Perform or support mailroom function: sorting and preparing incoming and outgoing mail/packages; printing, sorting, and distributing invoices; large print job requests; etc.
• Support records retention by maintaining records database and ensuring records are destroyed per the company’s Records Retention Policy
• Perform duties to support access/security control system (badge, keycard access): activating or deactivating access cards/badges, printing security badges, updating security database with access changes, auditing badges, ordering security badge cards and badge print supplies, and generating security reports
• Provide back-up support to other office roles (e.g., receptionist) or area locations when needed
• Keep area straight, professional and clear of clutter
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required.Other duties may be assigned as required

Requirements

Education and Experience

• High school diploma or equivalent
• 2 to 4 years of administrative support, office coordination, or related experience
• Certification and/or License – may be required during course of employment

Knowledge, Skills, and Abilities

• Working knowledge of general business administration practices and procedures
• Working knowledge of HVAC, security systems, and any other facilities related practices and procedures
• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to work with accuracy and detail oriented
• Able to problem solve, multi-task and prioritize own work activities
• Able to recognize situations or issues before they turn into issues
• Able to perform tasks and duties without constant supervision
• Must be able to read, write and speak English

Reporting to this Position

• None

backup support to position(s)

• N/A

Travel

An Equal Opportunity Employer including Disabled/Veterans

Pay Range

Employer Privacy Policy

An Equal Opportunity Employer including Disabled/Veterans

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