Facilities Admin & Operations Coordinator

HES; Clarksville, Northern (TN, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Holidays

Job summary

HES Facilities Management is seeking an Administrative Assistant to support the Account Director and management team in Clarksville, TN. Responsibilities include handling phones, mail, payroll support, and data management in the work order system.

The role requires strong Excel/Word skills, bilingual ability preferred, and experience with general office duties in a fast-paced environment. Background check and reliable transportation are expected.

Qualifications

• Bi-Lingual is preferred.
• Advanced Proficiency in Microsoft Office and Collaboration Tools.
• Team focused approach requiring ability to work with others and take direction.
• Physically demanding fast-paced environment requiring ability to work efficiently with attention to detail.
• Must pass a complete background check.

Responsibilities

• Answer phones and greet clients/visitors; support Account Director and Management.
• Open, sort and distribute mail and email; sign for packages.
• Perform clerical duties including payroll, HR matters, copying, mailing, and filing.
• Maintain office calendar; schedule training sessions and coordinate meetings.
• Manage work order system and prepare presentations for Director.

Skills

Excel

Word

Microsoft Office

Bilingual

Collaboration tools

Education

High school diploma

Associate's degree

Job description

HES Facilities Management is seeking an Administrative Assistant to support the Account Director and management team in Clarksville, TN. Responsibilities include handling phones, mail, payroll support, and data management in the work order system.

The role requires strong Excel/Word skills, bilingual ability preferred, and experience with general office duties in a fast-paced environment. Background check and reliable transportation are expected.