Facilities Admin Coordinator (In-Office, M-F)

HES; Chapel Hill, Northern (NC, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Optional daily pay

Medical Insurance

Life Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Sick Days

Paid Holidays

401K/403b Plan

Job summary

HES is seeking an Administrative Assistant to support the Facilities team in Chapel Hill, NC. This in-office role involves greeting clients, answering phones, calendar management, and assisting with HR tasks and special projects.

The ideal candidate has 3+ years of general office experience, strong MS Office skills, and excellent writing and organizational abilities. Role requires teamwork, discretion, and ability to work Monday–Friday in the office.

Qualifications

• High school diploma required; Bachelor's degree preferred.
• At least three years of general office responsibilities and procedures.
• Proficiency in Microsoft Office and email functions.
• Good writing, analytical and problem-solving skills.
• Ability to work well independently or in a team; maintain confidentiality.

Responsibilities

• Support the Director of Facilities and greeting clients/visitors.
• Manage office calendar and coordinate meetings; set up interviews.
• Handle mail, faxes, emails and respond to routine inquiries.
• Perform general clerical duties including payroll and HR support.
• Coordinate training sessions; assist with special projects as needed.
• Prepare papers for director review and maintain records.

Skills

Office administration

3+ years experience

Good writing

Analytical problem solving

Teamwork

Microsoft Office

Email management

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Email systems

Job description

HES is seeking an Administrative Assistant to support the Facilities team in Chapel Hill, NC. This in-office role involves greeting clients, answering phones, calendar management, and assisting with HR tasks and special projects.

The ideal candidate has 3+ years of general office experience, strong MS Office skills, and excellent writing and organizational abilities. Role requires teamwork, discretion, and ability to work Monday–Friday in the office.