Administrative Assistant, Facilities & Operations

North Carolina State University; North Carolina; On-site; USD 53,000 - 58,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Retirement Programs

Paid Time Off

Tuition Assistance

Job summary

NC State University’s Facilities Division in Raleigh, NC seeks an Administrative Assistant to support the Business Operations team, coordinating meetings, events, space reservations, and guest arrangements. The role emphasizes teamwork, communication, and process improvement, with duties ranging from calendar management to document preparation and reporting using various systems.

Qualified candidates will have a high school diploma and at least one year of related office experience; WordPress

Qualifications

• High School Diploma or equivalency and one year of related office experience or equivalent combination of training and experience.
• Knowledge of WordPress and website content management.
• Ability to interpret policies, guidelines, and procedures.
• Experience developing and maintaining Standard Operating Procedures (SOPs) and delivering training.
• Strong organizational, problem-solving, and project coordination skills.

Responsibilities

• Coordinate and manage complex schedules and calendars for the department and division.
• Draft memorandums, create spreadsheets, schedule meetings, and maintain records.
• Maintain databases and produce high-level reports and presentations.
• Coordinate travel arrangements and processing of separation paperwork.
• Develop and maintain procedures for tracking remote work activities.
• Serve as a communications representative by developing SOPs and providing in-person training.
• Maintain the Facilities website using WordPress and distribute important updates.
• Provide administrative support for recruitment processes and supply management.

Skills

WordPress

SOP development

Training delivery

Policy interpretation

Organizational skills

Education

High School Diploma or GED

Tools

WordPress

Job description

NC State University’s Facilities Division in Raleigh, NC seeks an Administrative Assistant to support the Business Operations team, coordinating meetings, events, space reservations, and guest arrangements. The role emphasizes teamwork, communication, and process improvement, with duties ranging from calendar management to document preparation and reporting using various systems.

Qualified candidates will have a high school diploma and at least one year of related office experience; WordPress