Facilities Admin Assistant 3: Scheduling, Front Office & Projects

Highline Community College; Des Moines (WA); On-site; USD 60,000 - 90,000; Full time

Job summary

Highline College is seeking an Administrative Assistant 3 to support the Facilities Department, coordinating daily operations, scheduling, and records management in a busy campus setting.

The role emphasizes strong customer service, meticulous data handling, and proficiency with Microsoft Office and the CTC Link system. Occasional overtime and flexible summer hours are possible as the department plans and executes projects.

Qualifications

• Requires high school diploma or equivalent and 3+ years of administrative experience.
• Formal education may substitute year-for-year for experience.
• Experience in facilities or construction management is preferred.

Responsibilities

• Coordinate Daily, Monthly, and Annual Operations of the Facilities Department, including Administration Office, Maintenance, Grounds, Custodial, and Central Services.
• Create monthly expense invoices for third party entities and serve as a subject matter expert in CTC Link.
• Provide secretarial support, manage calendars, arrange travel, and transcribe minutes.
• Maintain general supplies, handle mail, and coordinate signage with vendors.
• Respond to customer needs promptly and deliver excellent service to staff, students, and vendors.

Skills

Customer service

Communication skills

Organizational skills

Time management

Education

High school diploma or equivalent

Tools

CTC Link

Microsoft Office

Job description

Highline College is seeking an Administrative Assistant 3 to support the Facilities Department, coordinating daily operations, scheduling, and records management in a busy campus setting.

The role emphasizes strong customer service, meticulous data handling, and proficiency with Microsoft Office and the CTC Link system. Occasional overtime and flexible summer hours are possible as the department plans and executes projects.