Campus Administrative Coordinator – Scheduling & Student Support

Houston Community College; Houston (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Houston Community College in Houston, TX, seeks an administrative assistant to support daily office operations and calendars, ensuring smooth information flow and document handling.

The role involves scheduling, enrollment tracking, and assisting with regional dual credit programs; it requires strong MS Office skills and excellent organizational abilities to respond to inquiries and coordinate events.

Qualifications

• High school diploma or equivalent required.
• 2 years progressive secretarial experience required.
• 3 years experience preferred.
• Valid Texas Driver License.

Responsibilities

• Provide principal support in office by carrying out recurring office procedures.
• May be responsible for semester course scheduling, and track enrollment/personnel matters.
• Respond to special projects, frequently under deadline conditions.
• Respond to student and community inquiries as they arise.
• Manage supervisor’s calendar.
• May support the implementation of dual credit recruitment, workshops, and other events.
• May provide support in coordinating and developing course offerings for regional dual credit programs.
• Gather documents necessary to hire part-time faculty and staff.
• May develop course schedule spreadsheets as directed by the supervisor.
• Inventory office supplies to prepare orders for purchase.
• Coordinate, schedule travel for Department faculty and staff.
• File correspondence, records, and other department documents.
• Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.
• Send, receive, and distribute faxes.
• Answer and screen phone calls, handling multiple lines.
• Perform other duties, tasks and assignments as required.

Skills

Secretarial experience

Organizational & communication skills

Serving customers

Delivering high quality work

Communicating effectively

Using technology effectively

Education

High school diploma or equivalent

2 years progressive secretarial experience

3 years experience preferred

Tools

MS Office Programs

Information Management Systems

Job description

Houston Community College in Houston, TX, seeks an administrative assistant to support daily office operations and calendars, ensuring smooth information flow and document handling.

The role involves scheduling, enrollment tracking, and assisting with regional dual credit programs; it requires strong MS Office skills and excellent organizational abilities to respond to inquiries and coordinate events.