Facilities Coordinator: Project-Driven Ops & School Events

CALHOUN SCHOOL INC; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

CALHOUN SCHOOL INC seeks a Facilities Coordinator to support day-to-day maintenance and operation of the school's facilities and grounds across all locations. You will assist the Director of Facilities with project management, event setup, and coordination of staff and contractors.

The role requires strong organizational and communication skills, proficiency with Google Suite and spreadsheets, and a willingness to work occasional weekends, early mornings, or after hours to support school events.

Qualifications

• 2–4 years of experience in facilities coordination and/or project management.
• Tech literacy, particularly with google suite, spreadsheets, and various facilities software
• Excellent organizational skills
• Bachelor's Degree (or higher) in a related field preferred
• Spanish proficiency, at least conversational
• Familiarity with building systems (HVAC, plumbing, electrical) is a plus, though the focus is administrative.

Responsibilities

• Plan and execute facility upgrades, repairs, renovations, and special projects in coordination with the Director of Facilities.
• Maintain project files, blueprints, warranties, permits, and close-out documents.
• Coordinate facility needs for school events, including furniture setup and HVAC scheduling.
• Work with mechanics, porters, and other staff to ensure events operate smoothly.
• Assist the Director in managing evacuation drills, lockdown drills, and other school-wide drills.
• Provide project management support for breaks and maintenance projects during school breaks.
• Manage the school’s maintenance request system and create punch lists for staff.

Skills

Facilities coordination

Project management

Google Suite

Organizational skills

Spanish proficiency

Education

Bachelor's Degree

Tools

Google Sheets

Facilities software

Job description

CALHOUN SCHOOL INC seeks a Facilities Coordinator to support day-to-day maintenance and operation of the school's facilities and grounds across all locations. You will assist the Director of Facilities with project management, event setup, and coordination of staff and contractors.

The role requires strong organizational and communication skills, proficiency with Google Suite and spreadsheets, and a willingness to work occasional weekends, early mornings, or after hours to support school events.