Facilities Accounting & Ops Coordinator

BENCHMARK; Westlake (TX); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

Medical insurance eligibility within 1

401k

Tuition reimbursement

Free parking on-site

Free uniforms and cleaning

Job summary

Pyramid Global Hospitality is seeking a Facilities Coordinator for Deloitte University in Westlake, Texas. The role will organize all administrative functions for the Facilities division, manage the checkbook, purchase orders, invoices, and month-end closing, and support program reporting and vendor access.

The position requires at least 3 years of accounts payable or similar experience, strong MS Office skills, and procurement-system familiarity.

Qualifications

• Minimum of 3 years accounts payable or similar experience required.
• Proficient in Microsoft Excel, Word, and Outlook; experience with Microsoft Teams and procurement systems preferred.
• Strong attention to detail with the ability to reconcile records, identify discrepancies, and manage competing priorities.

Responsibilities

• Manage and reconcile the Facilities department checkbook, ensuring transactions and balances are accurate and current.
• Create, track, maintain, and close purchase orders for parts, supplies, equipment, and services.
• Review, code, route, and track invoices through the appropriate approval and payment process.
• Match purchase orders, receiving documentation, invoices, and payments; research and resolve discrepancies.
• Monitor open purchase orders, outstanding invoices, department commitments, and available funds.
• Maintain accurate records of purchase orders, invoices, receipts, approvals, and other supporting documentation.
• Set up new vendors and coordinate vendor access to the property through the visitor system.
• Prepare department reports and maintain tracking for programs such as guest comment responses and guestroom preventive maintenance.
• Support Facilities managers with administrative tasks, reporting, scheduling, and other departmental needs.

Skills

Accounts payable

Excel

Word

Outlook

Procurement systems

Vendor management

Attention to detail

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Procurement systems

Job description

Pyramid Global Hospitality is seeking a Facilities Coordinator for Deloitte University in Westlake, Texas. The role will organize all administrative functions for the Facilities division, manage the checkbook, purchase orders, invoices, and month-end closing, and support program reporting and vendor access.

The position requires at least 3 years of accounts payable or similar experience, strong MS Office skills, and procurement-system familiarity.