Facilities Accounting Coordinator

BENCHMARK; Westlake (TX); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

Medical insurance eligibility within 1

401k

Tuition reimbursement

Free parking on-site

Free uniforms and cleaning

Job summary

Pyramid Global Hospitality is seeking a Facilities Coordinator for Deloitte University in Westlake, Texas. The role will organize all administrative functions for the Facilities division, manage the checkbook, purchase orders, invoices, and month-end closing, and support program reporting and vendor access.

The position requires at least 3 years of accounts payable or similar experience, strong MS Office skills, and procurement-system familiarity.

Qualifications

• Minimum of 3 years accounts payable or similar experience required.
• Proficient in Microsoft Excel, Word, and Outlook; experience with Microsoft Teams and procurement systems preferred.
• Strong attention to detail with the ability to reconcile records, identify discrepancies, and manage competing priorities.

Responsibilities

• Manage and reconcile the Facilities department checkbook, ensuring transactions and balances are accurate and current.
• Create, track, maintain, and close purchase orders for parts, supplies, equipment, and services.
• Review, code, route, and track invoices through the appropriate approval and payment process.
• Match purchase orders, receiving documentation, invoices, and payments; research and resolve discrepancies.
• Monitor open purchase orders, outstanding invoices, department commitments, and available funds.
• Maintain accurate records of purchase orders, invoices, receipts, approvals, and other supporting documentation.
• Set up new vendors and coordinate vendor access to the property through the visitor system.
• Prepare department reports and maintain tracking for programs such as guest comment responses and guestroom preventive maintenance.
• Support Facilities managers with administrative tasks, reporting, scheduling, and other departmental needs.

Skills

Accounts payable

Excel

Word

Outlook

Procurement systems

Vendor management

Attention to detail

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Procurement systems

Job description

Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels, a collection of distinctive independent properties; Axiom Hospitality, our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands-on approach focused on exceptional service, operational excellence, and long-term partnerships. At Pyramid, our people are at the heart of everything we do. We are committed to creating an environment where associates are respected, supported, and empowered to grow their careers. Team members have the opportunity to collaborate directly with experienced leaders, take on meaningful stretch assignments, and gain exposure to a diverse portfolio of properties, brands, and markets. Whether you are beginning your hospitality career or bringing years of experience, you'll find opportunities to learn, develop, and make an impact. Our commitment to associates, guests, owners, and the communities we serve has helped make Pyramid and our properties among the most recognized in hospitality. From being named among the best places to work by respected publications such as USA Today, The Boston Globe, and The Houston Chronicle to earning top travel accolades from Travel + Leisure, Condé Nast Traveler, Forbes Travel Guide, and U.S. News & World Report, these recognitions reflect the culture, service excellence, and commitment to people that define the Pyramid experience.

About our property:

• Deloitte University Hotel & Conference Center - Benchmark Hospitality - High-end private hotel and conference center called Deloitte University.
• Closed to the public.
• 1,400 hotel rooms
• all single occupancy, no suites.
• Nine restaurants and lounges including a Starbucks and Seattle's Best Coffee, and three sit down restaurants.
• 200,000 square feet of meeting space
• Ballrooms, Amphitheater and classrooms.
• Fitness Center, jogging trails and sports fields (all available to our associates to use!)
• All professional clientele. No weddings, holiday parties, school groups, or other social-type events.
• Located in Westlake, Texas - near Keller, Southlake, and Roanoke.
• For more information about our property, check our website: BenchmarkHotelDFW.com
• Property is managed by Benchmark Hospitality at Deloitte University.

Benefits & Perks

• Awesome Employee Focused Culture with many Associate Events!
• Closed many weekends and most holidays
• 10 days of holiday pay.
• Up to 14 Vacation & Sick days per year.
• Weekly pay!
• Leadership and Career development programs. Many opportunities to grow and transfer to new positions.
• Free Lunch in our newly remodeled Associate Cafeteria.
• Eligible for Medical Insurance and other awesome benefits within 30 days of employment.
• Employer matching 401k.
• Tuition Reimbursement.
• Free parking on-site.
• Free uniforms and we will clean them!
• Benchmark Hospitality hotel discounts.
• #PGH-DU #PGH-BMC Benchmark Hospitality

What you will have an opportunity to do:

BASIC FUNCTION: The Facilities Coordinator will organize all administrative functions and tasks associated with the operation of the Facilities division. This position has a significant role in managing the financial responsibilities of the department including purchase order tracking, checkbook management, invoice management, and month end closing. Responsible for tracking and reporting for several important department programs such as guest comment responses and tracking and guestroom preventative maintenance tracking. This is a full-time position. $20 per hour. Location: Benchmark Hospitality at Deloitte University.

ESSENTIAL FUNCTIONS:

• Manage and reconcile the Facilities department checkbook, ensuring transactions and balances are accurate and current.
• Create, track, maintain, and close purchase orders for parts, supplies, equipment, and services.
• Review, code, route, and track invoices through the appropriate approval and payment process.
• Match purchase orders, receiving documentation, invoices, and payments; research and resolve discrepancies.
• Monitor open purchase orders, outstanding invoices, department commitments, and available funds.
• Maintain accurate records of purchase orders, invoices, receipts, approvals, and other supporting documentation.
• Set up new vendors and coordinate vendor access to the property through the visitor system.
• Prepare department reports and maintain tracking for programs such as guest comment responses and guestroom preventive maintenance.
• Support Facilities managers with administrative tasks, reporting, scheduling, and other departmental needs.

Job Category: DUCareersInMaintenance

What are we looking for?

• Minimum of 3 years accounts payable or similar experience required.
• Additional purchasing and administrative experience preferred.
• Proficient in Microsoft Excel, Word, and Outlook; experience with Microsoft Teams and procurement systems preferred.
• Craftable procurement system desired.
• Strong attention to detail with the ability to reconcile records, identify discrepancies, and manage competing priorities.
• Hotel Facilities/Maintenance experience preferred.

Compensation: $20.00 - $20.00

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels, a collection of distinctive independent properties; Axiom Hospitality, our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands-on approach focused on exceptional service, operational excellence, and long-term partnerships. At Pyramid, our people are at the heart of everything we do. We are committed to creating an environment where associates are respected, supported, and empowered to grow their careers. Team members have the opportunity to collaborate directly with experienced leaders, take on meaningful stretch assignments, and gain exposure to a diverse portfolio of properties, brands, and markets. Whether you are beginning your hospitality career or bringing years of experience, you'll find opportunities to learn, develop, and make an impact. Our commitment to associates, guests, owners, and the communities we serve has helped make Pyramid and our properties among the most recognized in hospitality. From being named among the best places to work by respected publications such as USA Today, The Boston Globe, and The Houston Chronicle to earning top travel accolades from Travel + Leisure, Condé Nast Traveler, Forbes Travel Guide, and U.S. News & World Report, these recognitions reflect the culture, service excellence, and commitment to people that define the Pyramid experience.