F&B Events & Admin Coordinator

Accor; Chicago (IL); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Paid time off

Medical, Dental and Vision Insurance,

401K

Complimentary shift meal

Employee benefit card for discounts

Learning programs through our Academie

Career growth opportunities

CSR involvement

Job summary

Fairmont Chicago, Millennium Park is seeking an Administrative Assistant to support its Food & Beverage leadership and events teams. You will provide professional, friendly service and manage a range of admin tasks critical to daily operations.

Key duties include coordinating with the F&B Directors, preparing records, maintaining training materials, and liaising with Sales, Catering and Talent & Culture. The role requires sharp communication and discretion in a luxury hotel setting.

Qualifications

• Administrative experience is required.
• Must possess strong verbal and written skills.
• Ability to prioritize work in a fast-paced environment with multiple interests.
• Heightened attention to detail and ability to work well under pressure.
• Ability to handle complex and confidential information with discretion.
• Competency using a variety of computer software.

Responsibilities

• Consistently offers professional, engaging and friendly service.
• Coordinate and provide administrative support to the Food & Beverage Director, Venues Director, and Events Director.
• Serve as a principal source of information for the Food & Beverage team.
• Perform a variety of non-routine duties in the coordination, administration, and implementation of F&B projects, events, and processes.
• Prepare and maintain your department's record.
• Maintain and distribute all training materials for food and beverage new hires.
• Organize and implement administrative systems & procedures, and perform necessary support duties.
• Work closely and liaison with other key departments including Sales, Catering, Executive Office and Talent & Culture.
• Follow department policies, procedures, and service standards.
• Follow all safety policies.

Skills

Verbal and written communication

Multitasking

Attention to detail

Discretion with confidential info

Team player

Computer software proficiency

Tools

Property management system

Job description

Fairmont Chicago, Millennium Park is seeking an Administrative Assistant to support its Food & Beverage leadership and events teams. You will provide professional, friendly service and manage a range of admin tasks critical to daily operations.

Key duties include coordinating with the F&B Directors, preparing records, maintaining training materials, and liaising with Sales, Catering and Talent & Culture. The role requires sharp communication and discretion in a luxury hotel setting.