External Programs Coordinator

Texas State University; San Marcos (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Texas State University’s ALERRT Center seeks an External Programs Coordinator to lead strategic partnerships with law enforcement, public safety agencies, and international stakeholders. The role manages contracted training services and coordinates external deployments while driving enrollment and revenue targets.

You will oversee complex training agreements, monitor budgets, and coordinate cross‑regional operations, serving as liaison between ALERRT and partners.

Qualifications

• Bachelor’s degree in Criminal Justice, Communications, Public Administration, Education, Management, or related field.
• Minimum eight (8) years of experience in law enforcement, fire service, emergency management, training management, public safety administration, or external relations.
• Demonstrated experience managing complex projects and multi-agency coordination.
• Strong written and verbal communication skills.
• Ability to exercise independent judgment within established guidelines.
• Ability to travel up to 25%, including potential international travel.
• Ability to work a regular 40-hour work week.

Responsibilities

• Build and maintain partnerships with law enforcement/public safety agencies across all jurisdiction levels; serve as primary contact for customized training requests
• Develop proposals, scopes of work, and negotiate contract terms for specialized training services
• Manage contract budgets, scheduling, instructor coordination, and logistics to ensure fiscal compliance and quality delivery
• Monitor partner satisfaction and prepare performance reports/documentation for leadership
• Collaborate on curriculum development, identifying emerging threat trends and recommending enhancements
• Support domestic and international rollout of approved course offerings
• Serve as Acting Public Information Officer in Director’s absence; coordinate messaging and respond to media inquiries as delegated
• Assist in planning international training engagements and liaise with host agencies under leadership direction
• Ensure compliance with university and grant guidelines for international deployments
• Represent ALERRT at conferences and outreach events; apply strong organizational skills to manage competing priorities and additional assigned duties

Skills

Strong written and verbalcommunication

Ability to travel up to 25%

Ability to work a regular 40-hour work

Experience with complex projects/multi

Independent judgment within guidelines

Education

Bachelor’s degree in Criminal Justice, Communications, Public Administration, Education, Management, or related field

Job description

Posting Number:

2027046

Posting/Functional Title:

External Programs Coordinator

University Pay Plan Title:

Grant Specialist

Location:

San Marcos

Department:

ALERRT Center

Recruitment Type:

Open Recruiting

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

Commensurate with experience

Job Category :

Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

• Bachelor’s degree in Criminal Justice, Communications, Public Administration, Education, Management, or related field.
• Minimum eight (8) years of experience in law enforcement, fire service, emergency management, training management, public safety administration, or external relations.
• Demonstrated experience managing complex projects and multi-agency coordination.
• Strong written and verbal communication skills.
• Ability to exercise independent judgment within established guidelines.
• Ability to travel up to 25%, including potential international travel.
• Ability to work a regular 40-hour work week.

Preferred Qualifications:

• ALERRT Certified or Adjunct Instructor
• In-depth knowledge of ALERRT program, curriculum, training model, and course offerings
• Supervisory or regional leadership experience
• Experience managing budgets and monitoring grant-funded programs
• Contract negotiation experience
• International program coordination experience
• Prior grant writing experience

Job Description:

The External Programs Coordinator serves as a senior operational leader within the ALERRT Center, responsible for developing and sustaining strategic partnerships with law enforcement agencies, public safety organizations, governmental entities, and international stakeholders. This position manages contracted training services and coordinates external training deployments. The position is responsible for marketing and selling course offerings and for achieving enrollment levels that support the program’s established financial targets.

The External Programs Coordinator manages complex training agreements, monitors contract budgets, and coordinates cross-regional operations, while ensuring quality control across externally delivered programs. The position functions as a key liaison between ALERRT and external partners and serves as Acting Public Information Officer in the absence of the Director of External Relations.

Job Duties:

• Build and maintain partnerships with law enforcement/public safety agencies across all jurisdiction levels; serve as primary contact for customized training requests
• Develop proposals, scopes of work, and negotiate contract terms for specialized training services
• Manage contract budgets, scheduling, instructor coordination, and logistics to ensure fiscal compliance and quality delivery
• Monitor partner satisfaction and prepare performance reports/documentation for leadership
• Collaborate on curriculum development, identifying emerging threat trends and recommending enhancements
• Support domestic and international rollout of approved course offerings
• Serve as Acting Public Information Officer in Director’s absence; coordinate messaging and respond to media inquiries as delegated
• Assist in planning international training engagements and liaise with host agencies under leadership direction
• Ensure compliance with university and grant guidelines for international deployments
• Represent ALERRT at conferences and outreach events; apply strong organizational skills to manage competing priorities and additional assigned duties

Job Open Date:

09/29/2026

Open Until Filled:

Yes

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?:

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link:

https://jobs.hr.txstate.edu/postings/58662