Grant Coordinator

Texas State University; Austin, Northern (TX, KY); Hybrid; USD 45,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plan

Job summary

Texas State University is seeking a Grant Coordinator for the Talent Search Austin program to develop and oversee services for students in grades 6–12 at Austin area schools. The role involves coordinating tutoring, counseling, and college access activities, with occasional travel to San Marcos.

The successful candidate will manage program records, complete needs assessments, and maintain strong partnerships with schools and families to promote college enrollment and financial aid readiness.

Qualifications

• Bachelor’s degree in education, counseling, social work, psychology, public administration, or related field.
• Experience providing academic support, academic advising, college application assistance, career exploration, economic literacy, or financial aid assistance to students.
• Experience managing small to mid-sized budgets, supervising student staff or tutors, and maintaining participant records.
• Experience developing programs, events, trips, and workshops for students.
• Experience advising secondary school students (grades 6–12) on college, career, financial aid and economic literacy.
• Strong written and spoken communication skills.
• Experience with Microsoft Office and database management platforms.

Responsibilities

• Assist with project recruitment and recruitment activities.
• Complete Individual Service Plans and Needs Assessments for participants.
• Develop and implement co-curricular programs for students and parents, including workshops, trips and events.
• Oversee tutoring schedules and ensure effective utilization of tutoring services.
• Monitor participant progress and reporting on academic performance and personal growth.
• Provide college admission and financial aid information to participants; support graduation and college enrollment steps.
• Maintain participant files and project documentation in the student database; ensure accurate records.
• Assist with pre/post evaluations for participants and parents/guardians.
• Assist in collecting data and preparing annual performance or other reports.
• Develop outreach networks within target communities and schools; act as liaison and point of contact.
• Participate in professional development opportunities.
• Conduct other duties as assigned.

Skills

Writing skills

Speaking skills

Microsoft Office

Database management

Education

Bachelor’s degree in education, counseling, social work, psychology, public administration, or related field

Master’s degree in Education, Psychology, Social Work or related field

Job description

Job Opportunities at Texas State University

Posting Information

Posting Number

Posting Number 2027040

Posting/Functional Title

Posting/Functional Title Grant Coordinator

University Pay Plan Title

University Pay Plan Title Grant Coordinator

Location

Location Austin, San Marcos

Department

Department Talent Search- Austin (TS-A)

Recruitment Type

Job Type

Job Type Full-Time

Funding Source

Funding Source Grant

Monthly Salary

Monthly Salary $3,833.33

Job Category

Job Category Exempt

Required Qualifications

• Bachelor’s degree required in education, counseling, social work, psychology, public administration, or a related field.
• Direct experience in providing academic support, academic advising, college application assistance, career exploration, economic literacy, and/or financial aid application assistance, specifically with high school or college students.
• Experience managing small to mid-sized budgets, supervising student staff or tutors, and maintaining accurate participant records.
• Experience developing programs, events, trips, and workshops for students.
• Experience providing academic advising services and college, career, financial aid, and economic literacy information to an assigned caseload of secondary school students (grades 6-12).
• Effective writing and speaking skills.
• Experience with computer software (Microsoft suite) and database management platforms.

Preferred Qualifications

• Master’s degree in Education, Psychology, Social Work or a related field.
• Experience in planning educational and/or cultural trips.
• 2 years experience with academic advising, college, and career preparation, and the college exploration/application process.
• Experience facilitating students/parents through the college admission and financial aid process.

Job Description

This is a grant funded position. Continuation of this position is contingent upon grant funding.

Reports to the Director of Talent Search Austin at Texas State University. The Talent Search Austin Coordinator promotes educational achievement and the pursuit of post- secondary education enrollment for program participants.

The Coordinator is responsible for developing and overseeing the implementation of comprehensive services for program participants in the 6th to 12th grades at the program’s target schools.

Position located at target schools in Austin, Texas with occasional travel to the Texas State University campus in San Marcos, Texas. Evening and weekend work may be required.

Job Duties

• Assist with project recruitment.
• Complete Individual Service Plans ( ISP ) and Needs Assessments annually for new and continuing participants.
• Develop and implement innovative co-curricular programming for students and parents/guardians including workshops, trips, and events.
• Develop and oversee academic tutoring schedules for students to adhere to on a weekly basis. Ensure students effectively utilize tutoring services provided and communicate needs from tutors as appropriate.
• Oversee the assessment and reporting of participant progress, personal growth, and academic performance.
• Provide college admission and financial aid process information. Ensure that senior participants take appropriate steps toward high school graduation and college enrollment.
• Assist project director in maintenance of participant files and project-specific documentation to ensure all appropriate services and contacts are entered into the student database; verify promotion, retention, and graduation of all current participants.
• Assist with pre and post evaluations for participants and parents/guardians.
• Monitor outcome objectives, collect data, and assist in preparing annual performance reports/other reports as assigned.
• Develop and maintain professional outreach networks within target area communities and schools, serving as a liaison and point of contact as needed.
• Participate in professional development opportunities to promote personal and professional growth.
• Conduct other duties as assigned.

Job Open Date

Job Open Date 09/28/2026

Job Close Date (posting closes at midnight)

Open Until Filled Yes

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html