Research Coordinator

Texas State University; San Marcos (TX); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Vacation time

Wellness program

Tuition benefits

Retirement plan

Job summary

Texas State University is seeking a Research Coordinator to assist in proposal and budget development, and contract and grant submissions. You will guide faculty through the proposal process, build accurate budgets, and ensure compliance with sponsor requirements.

You will coordinate timelines, manage submission components, and serve as a primary information resource for faculty and staff across colleges as needed.

Qualifications

• Bachelor’s degree from an accredited university and two years of related experience, or equivalent combination of education and experience.
• Excellent interpersonal and communication skills, including tact, diplomacy, flexibility, collegiality, and consistent customer service.
• Demonstrated ability to manage complex projects and teams in a fast-paced, deadline-driven work environment.
• Demonstrated ability to find and distill information quickly and interpret complex policies, rules, and guidelines.
• Demonstrated fiscal and time management skills and attention to detail.
• Ability to work effectively as a part of a team.
• Demonstrated advanced proficiency in Microsoft Office (Excel, Word, Power Point), Adobe, and databases.

Responsibilities

• Serve as primary point of contact and project manager for faculty during proposal development.
• Coordinate proposal and submission development timelines and internal deadlines.
• Coordinate submission planning meetings and facilitate communication among project team members.
• Coordinate collection of submission components from investigators to ensure timely submission.
• Provide preliminary review of submission materials prior to institutional review.
• Initiate proposal and submission routing in the institutional proposal management system as needed.
• Assist faculty through the grant submission process and coordinate external funding.

Skills

Interpersonal communication

Project management

Information distillation

Time management

Teamwork

Microsoft Office (Excel, Word, PowerP

Adobe

Databases

Education

Bachelor’s degree

Master’s degree

Tools

Cayuse

Workday

SAP

Kuali

Job description

Posting Number:

2027013

Posting/Functional Title:

Research Coordinator

University Pay Plan Title:

Research Coordinator

Location:

San Marcos

Department:

Pre-Award Sponsored Programs

Recruitment Type:

Open Recruiting

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

$5,021

Job Category :

Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

• Bachelor’s degree from an accredited university and two years of related experience, or equivalent combination of education and experience.
• Excellent interpersonal and communication skills, including tact, diplomacy, flexibility, collegiality, and consistent customer service.
• Demonstrated ability to manage complex projects and teams in a fast-paced, deadline-driven work environment.
• Demonstrated ability to find and distill information quickly and interpret complex policies, rules, and guidelines.
• Demonstrated fiscal and time management skills and attention to detail.
• Ability to work effectively as a part of a team.
• Demonstrated advanced proficiency in Microsoft Office (Excel, Word, Power Point), Adobe, and databases.

Preferred Qualifications:

• Master’s degree in related field.
• Experience with government and private contracts and grants administration in either a university or non-profit setting.
• Experience with preparation and review of budgets and proposals for grants and contracts in fiscal grant management and enterprise management systems.
• Certified Research Administrator (CRA) credential.
• Extensive knowledge of the Code of Federal Regulations (CFR) and the Federal Acquisition Regulation (FAR).
• Experience planning events for internal and external stakeholders.
• Experience with Texas State University Research Programs and systems including Cayuse, Workday, SAP and Kuali.
• Demonstrated ability to manage multiple proposal deadlines and competing priorities.
• Experience providing direct customer service and support to faculty and research personnel.

Job Description:

The Research Coordinator will assist in proposal and budget development, and contract and grant submissions. They will coordinate statement of work, budget, and proposal reviews and approvals upload documents in proposal submission platforms, guide faculty through the proposal process, work with researchers to build accurate and compliant budgets, ensure submissions meet institutional and sponsor requirements, and offer assistance and guidance on using submission platforms and research management systems. Schedule submission planning team project meeting. Serve as the primary information and problem-solving resource for faculty and staff. Share research news with leadership and marketing. Current open positions will primarily serve the College of Education and the Colleges of Science and Engineering but will also serve PIs from other colleges as needed.

Job Duties:

• Serve as primary point of contact and project manager for faculty during proposal development.
• Coordinate proposal and submission development timelines and internal deadlines.
• Coordinate submission planning meetings and facilitate communication among project team members.
• Coordinate collection of submission components from investigators to ensure timely submission.
• Provide preliminary review of submission materials prior to institutional review.
• Initiate proposal and submission routing in the institutional proposal management system as needed.
• Assist faculty through the grant submission process and coordinate external funding.
• Develop budgets and budget justifications in accordance with university policies, grantor guidelines, and uniform guidance.
• Upload documents in proposal platforms as needed.
• Review and circulate program announcements or solicitations for new funding opportunities to faculty and research staff.
• Prepare assistive materials for research teams, including faculty and staff.
• Manage electronic records in the research management system.
• Apply University policies and sponsor guidelines to minimize risk and protect the University, faculty, and research staff from liability.
• Communicate clearly and professionally with all stakeholders, including sponsors, agencies, faculty, staff, administrators, and other academic units.
• Provide leadership with research news and activity data.
• Perform other duties as assigned.

Job Open Date:

09/17/2026

Open Until Filled:

Yes

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?:

• Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
• Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
• Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
• Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
• Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
• Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
• Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link:

https://jobs.hr.txstate.edu/postings/58427