External Affairs Coordinator (Occasional Travel Required)

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits & 401K

Company phone with service

Smart-casual dress code

Domestic travel opportunities

Job summary

Hawthorne Lane is seeking an External Affairs Coordinator in Washington, DC to provide administrative support to the External Affairs team. You will welcome callers and visitors, manage calendars, draft communications, arrange travel, and assist in event planning with the department.

The ideal candidate brings 1–2 years of administrative experience, strong interpersonal and proofreading skills, and proficiency with Microsoft Office.

Qualifications

• 1–2 years of administrative support experience.
• Excellent interpersonal and customer service skills.
• Proficient in written communication and proofreading.

Responsibilities

• Manage a busy calendar and complete expense reports.
• Draft correspondence and arrange travel plans.
• Assist in department budget creation and maintenance.
• Invite and welcome visitors and callers to the office.
• Maintain team files, reports, and department records.
• Proofread materials and draft monthly newsletters.
• Assist with planning and execution of internal and external events.

Skills

Administrative experience

Interpersonal skills

Written communication

Organization

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

As the External Affairs Coordinator for this nonprofit, you will provide administrative support to the executives and team members of the External Affairs department. You will be responsible for welcoming all incoming callers and visitors to the office and providing them with exceptional customer service. Your main duties will include managing calendars, arranging travel, and drafting or editing written communication materials. You will also assist in event planning and implementation with the department team. The ideal candidate will have excellent interpersonal skills and be willing to jump in and provide assistance wherever needed.

Key Responsibilities:

• Manage a busy calendar, complete expense reports, draft correspondence, and arrange travel plans.
• Assist in the creation and maintenance of the department’s budget.
• Receive and welcome all incoming callers and visitors to the office.
• Maintain and organize team files, reports, and department records.
• Proofread communication materials and draft monthly newsletters.
• Assist with the preparation, coordination and execution of internal and external events.
• Be a resource to incoming requests, assisting with correspondence and communication to external contacts.

Why You’ll Love Working Here:

• Offers strong insurance benefits and 401K plan.
• You will be connected on the go with a company-provided cell phone with paid service.
• Enjoy a smart-casual dress code and a welcoming, team-oriented culture.
• There is opportunity for travel domestically on occasion to support events and bring programs to life.

What We’re Looking For:

• Administrative experience. You have 1-2 years of experience supporting a team with administrative functions; bachelor’s degree is preferred.
• Upbeat. You have excellent interpersonal skills and provide exceptional customer service.
• Tech-savvy. You are proficient in Microsoft Office Suite and have strong computer skills.
• Writer. You have effective written communication and proofreading skills.
• Organized. You know how to prioritize tasks and make sure they are completed accurately and efficiently.
• Professional. You exercise sound judgment when making decisions and react well under pressure.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.