Executive Assistant to Policy Team

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 34,000 - 55,000; Part time

Benefits offered by this job

Hybrid work model

Job summary

Hawthorne Lane in Washington, DC seeks an experienced Executive Assistant to provide temporary executive support across policy teams. The role involves managing calendars, coordinating events, preparing briefing materials, editing and routing documents, and handling travel arrangements for leadership.

The ideal candidate has 4–5 years in administrative roles, strong written communication, and the ability to adapt in a fast-paced, policy-driven environment.

Qualifications

• 4–5 years of experience in the administrative field.
• Attention to detail with strong deadlines and high quality work.
• Excellent writing and editing skills.
• Good communication and team collaboration.
• Curiosity about policy and the ability to learn quickly.

Responsibilities

• Maintain calendars and daily schedules for executives, including meetings and engagements.
• Assist with planning and management of events of various sizes.
• Prepare briefing materials for key meetings with members.
• Monitor documents to be sent, edited, transcribed, and inputted.
• Support policy initiatives and project-based tasks in a busy setting.
• Oversee contract/report processes and assist other departments as needed.
• Track project deadlines, budgeting, and compile research projects.
• Handle travel arrangements and itineraries for executive travel.

Skills

Calendar management

Event planning

Briefing preparation

Travel arrangements

Document editing

Deadline tracking

Research functions

Job description

This DC Association is seeking an immediate Executive Assistant to temporarily support several figures on the policy team. The ideal temporary professional will be trusted with executive support, varied administrative functions, and office-related tasks. If you have previous experience supporting executives in a polished work environment, enjoy learning about new industries and consider yourself a reliable administrative support hand,

Key Responsibilities:

• Maintain calendars and daily schedules, including all meetings and engagements.
• Assist with planning and management of small and large events.
• Prepare briefing materials for key meetings with members.
• Monitor all documents that need to be sent out, edited, transcribed, and inputted.
• Support policy initiatives and project-based tasks in a busy setting, always acting two steps ahead.
• Oversee contract/report processes for the department and provide assistance to the other departments as needed.
• As an extension to several policy teams, playing a critical role in project deadline tracking, budgeting, document review and compiling various research projects.
• Handle all travel arrangements, itineraries, and transportation for when the executives travel.

Why You’ll Love Working Here:

• This is a temporary hybrid work opportunity, requiring flexibility from mature professionals able to adjust their schedules to meet the needs of leadership.
• Join a collaborative, mission-driven association where your contributions are visible and valued.
• Work alongside staff to help facilitate smooth day-to-day needs at this association.

What We’re Looking For:

• Experienced. You have 4-5 years of previous work experience in the administrative field.
• Detail-oriented. Perfection is your middle name; you understand that it’s your job to be mindful of deadlines and execute excellent work product.
• Communicative. You enjoy working with others in a team environment and are professional with clients.
• Adaptable. You are a self-starter and can prioritize multiple tasks with competing deadlines at one time.
• Writing and editing-whiz. You can clearly express ideas in your writing and spot grammatical errors in documents. Strong writing and editing skills are essential.
• Curiosity. You bring a natural interest to policy and expanding your knowledge.

The hourly listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.