Events Coordinator (Occasional Travel Required)

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Insurance benefits

401K plan

Company cell phone with paid service

Job summary

Hawthorne Lane, a nonprofit in Washington, DC, is seeking an Events Coordinator to bring a varied calendar of conferences and gatherings to life. The role involves end-to-end event management from registration to onsite logistics, with opportunities to support programs nationwide.

The ideal candidate has a bachelor’s degree and 1–2 years in event planning or related fields, strong organizational and communication skills, and proficiency with MS Office and event platforms.

Qualifications

• Bachelor’s degree required.
• 1–2 years in event planning or project coordination.
• Detail-oriented with ability to manage multiple deadlines.
• Excellent written and verbal communication.
• Proficient with MS Office and event platforms.

Responsibilities

• Coordinate planning and execution of annual events calendar (conferences, receptions, stakeholder meetings).
• Manage event registration from start to finish (pages, attendee lists, confirmations, reminders).
• Oversee onsite check-in and registration for smooth start.
• Prepare registration reports and attendance updates for stakeholders.
• Coordinate venue, catering, signage, printed materials and attendee needs.
• Research venues, vendors, and ideas to improve attendee experience.
• Provide day-to-day admin support (scheduling, shipments, invoices).

Skills

Strong organizational skills

Attention to detail

Clear communication

Education

Bachelor's degree

Tools

Microsoft Office

Event registration platforms

Job description

This nonprofit is seeking an Events Coordinator to help bring a varied calendar of gatherings, conferences, and professional meetings to life. From managing registration details to coordinating vendors and onsite logistics, this role offers hands-on involvement throughout the event planning process, with opportunities to support programs in the DC area and across the country. The ideal candidate enjoys turning moving pieces into well-run experiences and is excited to build a career in events within a collaborative, purpose-driven environment.

Key Responsibilities:

• Coordinate the planning and execution of an annual calendar of events, including conferences, receptions, and stakeholder meetings.
• Manage event registration from start to finish, including building registration pages, maintaining attendee lists, and distributing confirmations and reminders.
• Oversee onsite check-in and registration, helping guests feel welcomed and events get off to a smooth start.
• Prepare registration reports and attendance updates to keep internal teams and key stakeholders informed.
• Coordinate event details such as venue arrangements, catering, signage, printed materials, and other attendee needs.
• Research venues, vendors, and new event ideas to inform future programming and improve the attendee experience.
• Provide day-to-day administrative support through meeting scheduling, internal communications, shipments, and invoice and payment processing.

Why You’ll Love Working Here:

• Offers strong insurance benefits and 401K plan.
• You will be connected on the go with a company-provided cell phone with paid service.
• Enjoy a smart-casual dress code and a welcoming, team-oriented culture.
• A change of scenery. Travel domestically on occasion to support events and bring programs to life.

What We’re Looking For:

• Qualified. You hold a bachelor’s degree and bring at least 1–2 years of experience in event planning, project coordination, or a related field.
• Thorough. You keep track of the details, follow through on commitments, and make sure important tasks are completed accurately and on time.
• Methodical. You can balance multiple deadlines and keep logistics moving without losing sight of the bigger picture.
• Welcoming. You enjoy working with a range of people and help create a positive experience for colleagues, vendors, and event attendees.
• Articulate. You communicate clearly in writing and conversation, whether coordinating with internal teams or sharing event information with guests.
• Capable. You are comfortable using Microsoft Office and have experience with event registration platforms or related software.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.