Export Documentation Coordinator

The AGL Group; Weymouth (MA); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health/Dental/Vision with HSA

Life/AD&D, LTD & EAP

401(k) with match

Profit sharing

Generous PTO

Casual dress code

Team outings

Job summary

The AGL Group in Weymouth, MA is seeking an Ocean Export Documentation Coordinator responsible for managing export documentation, ensuring timely submission and compliance with regulations.

This in-office role requires coordination between clients and carriers, data gathering, and accurate handling of Bills of Lading, LC documentation, and phytosanitary certificates. You will work Monday–Friday 8:30am–5:00pm with a strong focus on customer service and attention to detail.

Qualifications

• Act as liaison between clients and vendors to ensure documentation is submitted accurately.
• Request essential shipment data from clients required to complete the documentation process.
• File each shipment with US Customs and submit shipment data to steamship lines.
• Review each Bill of Lading to meet client preferences and customs regulations.
• Create Phytosanitary Certificates in compliance with USDA regulations and destination country rules.
• Understand banking terminology to process Letters of Credit and Direct Collection Letters.
• Send all original documentation to destination country for timely cargo release.
• Organize and prioritize work and deadlines diligently.
• Work independently with assigned clients and collaboratively with the team.
• Exhibit strong verbal and written communication skills.
• Able to multitask without compromising focus and attention to detail.
• Deliver the highest level of customer service.

Responsibilities

• Act as liaison between clients and vendors to ensure documentation is submitted.
• Collect shipment data from clients to complete documentation.
• File shipments with US Customs and submit data to steamship lines.
• Review Bills of Lading to meet regulations and client preferences.
• Create Phytosanitary certificates per USDA regulations and destination requirements.
• Apply banking terminology to process Letters of Credit and Direct Collection Letters.
• Dispatch original documents to destination country for release.
• Maintain organization and meet deadlines with minimal supervision.
• Collaborate with team while handling multiple clients.

Skills

Communication skills

Multitasking

Attention to detail

Customer service

Time management

Job description

About The AGL Group: We are a trusted leader in the logistics solutions space dedicated to delivering excellence in service and value to our clients. Our main goal is to make our clients’ lives easier through simplifying their supply chain.

We have three offices, two in the United States and another in Colombia with team members all over the Unites States.

Our 7-year goal is to move 200,000 loads annually, which is 160,000more than we are currently shipping.

Summary

The Ocean Export Documentation Coordinator is primarily responsible for managing and maintaining the documentation requirements for our clients’ export shipments. This includes ensuring the documents are submitted in a timely manner and compliant with all foreign and domestic regulations.

This is an in-office position in our Weymouth Massachusetts office. The base hours for the position are Monday through Friday from 8:30am to 5:00pm. Work from home is not available for this position.

Essential Duties and Responsibilities

• Act as a liaison between clients and vendors to ensure all documentation is accurately submitted.
• Request essential shipment data from clients required to complete the documentation process.
• File each shipment with US Customs and submit shipment data to steamship lines.
• Review each Bill of Lading issued by the steamship lines to meet client preferences and customs regulations.
• Create Phytosanitary Certificates in compliance with USDA regulations as well as those in the country of destination.
• Be well versed in different banking terminology to process Letters of Credit as well as Direct Collection Letters on behalf of our clients.
• Send all original documentation to the destination country so that clients’ cargo can be released without delay.
• Diligently organized and able to prioritize work and deadlines.
• Able to work independently with assigned clients as well as cooperatively with the team as needed.
• Strong verbal and written communication skills.
• Able to multitask without compromising focus and attention to detail. Possesses the ability to learn and apply new skills.
• Dedicated to delivering the highest level of customer service.
• Health, Dental, Vision Insurance with Company H.S.A
• Basic Life/AD&D insurance, LTD & EAP
• 401(k) with company match
• Profit Sharing plan
• Generous PTO
• Casual dress code
• Quarterly company outings and team building events