Ocean Export Coordinator

DF Young; Glen Burnie (MD); On-site; USD 55,000 - 65,000; Full time

Job summary

DF Young in Glen Burnie, MD is seeking an Ocean Export Coordinator to manage ocean export shipments, ensuring service commitments meet client requirements and company objectives.

You will arrange transport with carriers, prepare export documentation, communicate status to clients, coordinate with sales, and issue rate quotations for LCL/FCL/RO/RO and Breakbulk cargo. Requires 3–5 years of related experience and proficiency with Microsoft Office; AS400 knowledge is a plus.

Qualifications

• Associate's degree (A.A.) or 3–5 years’ related experience.
• Completion of any other industry related course is an asset.
• Strong communication and organizational skills, attention to detail, ability to work under pressure.

Responsibilities

• Arranges transport of cargo with carriers, vendors, trucking companies, warehouses, and packing facilities.
• Plans for and utilizes the optimum cargo route based on client needs.
• Keeps clients and partners informed of transport arrangements and status from departure to arrival.
• Coordinates with sales personnel to ensure quality services.
• Prepares and issues rate quotations for LCL, FCL, RO/RO and Breakbulk cargo.
• Files AES in the internal system and prepares required export documentation.
• Ensures invoicing and reflects costs in projected gross profits; assists with A/R as needed.

Skills

Microsoft Office

AS400 knowledge

NVOCC experience

Education

Associate's degree (A.A.)

Equivalent combination of education and experience

Job description

Salary Range: $55,000.00 To $65,000.00 Annually

Summary

The Ocean Export Coordinator is responsible for Ocean export shipments ensuring that service commitments are achieved and maintained in accordance with client requirements and company objectives.

Essential Duties and Responsibilities

• Arranges transport of cargo with required carriers, vendors, trucking companies, warehouses, packing facilities, or other applicable parties.
• Plans for and utilizes most optimum route of cargo based on client needs.
• Ensure clients, DF Young partners or other required parties are kept fully informed of transport arrangements and status on regular basis from departure to arrival of goods.
• Communicate as required with applicable parties to ensure service requirements are achieved.
• Coordinates with sales personnel to ensure quality services are achieved and maintained.
• Negotiates most favorable buying rates with approved vendors.
• Maintains professional phone manner internally and externally.
• Processes, issues and distributes all required documentation to all applicable parties in a time frame consistent with service needs and company policy.
• Arranges for certification and legalization of documents at Chamber of Commerce and applicable Embassy.
• Provides advice to clients concerning but not limited to; terms of delivery and payment, ocean insurance, ocean services, alternative transport or other matters affecting client needs.
• Ensures invoicing of the services rendered is completed accurately and in a time frame consistent with company policy.
• Ensures accurate distribution of costs to reflect the same in projected gross profits.
• Approves timely and accurately vendor invoices.
• Assists with A/R on customer disputes
• Performs other duties as assigned.
• Files AES on behalf of shipper in internal system prior to sailing.
• Prepares all export shipment documentation as required by US law, while complying with multi-country import requirements
• Prepares and issues rate quotations externally and internally as required for LCL, FCL, RO/RO, and Breakbulk Cargo, ex. Worldwide.
• Performs other duties as assigned.

Job Requirement

• Effective verbal, written and interpersonal skills, and overall good communication skills as it relates to job duties, tasks and other responsibilities
• AS400 based system knowledge a plus but not mandatory
• NVOCC experience a plus but not mandatory
• 3-5 years of industry related experience
• Proficient in Microsoft Office (Word, Excel, etc.), Outlook (Email), and Internet.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience

• Associate's degree (A.A.) from a two-year college or technical school; or three to five years’ related experience in related industry experience; or equivalent combination of education and experience.
• Completion of any other industry related course is an asset.
• Strong communication and organizational skills, strong attention to details, ability to work effectively under pressure, ability to solve logistical problems as necessary.
• Team player within company.
• Multitask oriented and able to work in a fast environment.
• Professional and courteous phone manners.
• Knowledge of customs forms and power of attorney.
• Proficient in world geography, export documentation, and Incoterms.