Export Documentation Specialist

McLane Global; Houston (TX); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) matching

Job summary

McLane Global is seeking an Export Coordinator in Houston to prepare and validate export documentation for ocean, air, and land shipments. You will coordinate with sales, warehouses, freight forwarders, vendors, and government bodies to ensure compliance and timely processing.

A 2–3 year background in logistics plus strong Excel and D365 skills are required. The role includes handling invoices, COOs, and country-specific documents, maintaining organized export files, and supporting the

Qualifications

• Bachelor’s or Associate degree in logistics, international studies, business, or a related field.
• 2–3 years of relevant work experience.
• Proficient in Excel and Microsoft Dynamics 365; able to learn quickly and work with details.

Responsibilities

• Prepare export documentation for ocean, air, and land shipments.
• Process and validate commercial invoices, COOs, Free Sale Certificates, and other country-specific documents.
• Coordinate with sales, warehouse/loading facilities, freight forwarders, vendors, USDA, State Department, and customers.
• Ensure timely and accurate processing of export shipments.
• Maintain organized and catalogued export files.
• Monitor accounts payable/receivable for timely payments.
• Ensure compliance with export laws and regulations.
• Manage sample procurement, packing, and shipment via UPS/DHL.
• Prepare export documentation for trade shows and marketing activities.
• Support the international sales team on assigned tasks.

Skills

Excel

Microsoft Dynamics 365

Teamwork

Attention to detail

Education

Bachelor’s or Associate degree in logistics or related field

Job description

Key Responsibilities

• Prepare export documentation for ocean, air, and land shipments.
• Process and validate commercial invoices, COOs, Free Sale Certificates, and other country-specific documents.
• Communicate with stakeholders such as the sales team, warehouse/loading facilities, freight forwarders, vendors, USDA, State Department, and customers.
• Ensure timely and accurate processing of export shipments.
• Maintain organized and catalogued export files.
• Monitor accounts payable/receivable for timely payments.
• Ensure compliance with export laws and regulations.
• Manage sample procurement, packing, and shipment via UPS/DHL.
• Prepare export documentation for trade shows and marketing activities.
• Support the international sales team on assigned tasks.

Requirements

• Education: Bachelor’s or Associate’s degree in logistics, international studies, business, or a related field (preferred).
• Experience: 2–3 years in relevant work experience.
• Strong computer skills, including Microsoft Excel and Microsoft Dynamics 365 (D365).
• Detail-oriented, with the ability to learn quickly and retain information.
• Strong work ethic and teamwork skills.
• Physical Requirements: Ability to lift up to 30 lbs., move, and pack boxes; walk to and interact with the warehouse regularly.

Salary & Benefits

• Salary range: $60,000 – $70,000/year.
• Benefits include health, dental, and vision insurance, 401(k) matching, and other perks.