Experiential Events Lead: Logistics & On-Site

CI-Group; Lebanon (NJ); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive salary $55k–$65k

Health Insurance

401K plan

Paid holidays

Vacation & personal time (after 120d)

Job summary

CI-Group, located in Lebanon, NJ, is seeking a detail-oriented events coordinator to support planning, production, and on-site execution of experiential activations. You will collaborate with sales, creative, and vendors to keep programs moving smoothly from proposal through post-event wrap-up.

The ideal candidate will bring 2–3 years in event production or logistics, strong organizational skills, and a willingness to travel up to 50% domestically and internationally.

Qualifications

• Bachelor’s degree in marketing, communications, event management or related field preferred.
• 2–3 years of experience in event production, experiential marketing, logistics, or project coordination.
• Highly organized with strong attention to detail.
• Demonstrates urgency and responsiveness in a deadline-driven environment.
• Clear, professional communicator across teams.
• Able to juggle multiple projects without slipping.
• Proficiency in Google Suite; familiarity with project management tools is a plus.
• Willingness to travel domestically and internationally (up to ~50%).
• Occasional on-site presence at our Lebanon, NJ office.

Responsibilities

• Support sales and creative teams during proposal and planning phases with timelines and logistics plans.
• Assist in evaluating concept feasibility, vendor options, staffing needs, and costs.
• Help build and update budgets, flag risks or gaps for review.
• Join client and agency calls to support pre-sale logistics discussions.
• Own assigned workstreams across programs, managing timelines and coordination.
• Support vendor communication, inventory tracking, shipping coordination, and on-site staffing logistics.
• Assist with domestic and international shipping coordination, paperwork, and delivery tracking.
• Partner with warehousing, fulfillment, and printing teams to stay on schedule.
• Help oversee production of gifting elements, signage, and event materials.
• Maintain documentation in project/order management systems.
• Create/update run-of-show docs, setup guides, and pre-event checklists.
• Travel to events to support installation, setup, and breakdown.
• On-site staff coordination and vendor management.
• Real-time troubleshooting and logistics on event days.
• Conduct inventory counts on arrival/departure for accuracy.
• Maintain a polished, brand-consistent event environment.
• Support post-event logistics, including returns, inventory reconciliation, and final cost tracking.
• Collect imagery and notes for internal recaps and case studies.

Skills

Excellent organizational skills

Detail-oriented

Clear, professional communicator

Ability to manage multiple projects

Deadline-driven

Strong initiative

Willingness to travel up to 50%

Team collaboration

Education

Bachelor’s degree in marketing, communications, event management, or related field

Tools

Google Suite

Project management tools

General office software

Job description

CI-Group, located in Lebanon, NJ, is seeking a detail-oriented events coordinator to support planning, production, and on-site execution of experiential activations. You will collaborate with sales, creative, and vendors to keep programs moving smoothly from proposal through post-event wrap-up.

The ideal candidate will bring 2–3 years in event production or logistics, strong organizational skills, and a willingness to travel up to 50% domestically and internationally.