Experiential Marketing & Events Coordinator

On Board Experiential; New York (NY); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Employer-paid life insurance

401(k)

PTO (paid time off)

Bonus plan

Job summary

On Board Experiential in New York, NY seeks an Account Coordinator to support the management, development, activation and wrap-up of experiential programs. You report to a senior Account team member and coordinate across planning, development, activation and post-wrap-up stages for client programs and agency initiatives.

You will assist with vendor outreach, sponsorship research, on-site logistics, and KPI reporting, while coordinating timelines and deliverables with Production, Creative,

Qualifications

• BA/BS in marketing, business administration, hospitality, communications, or related field.
• Experience in marketing, promotions, hospitality, or events, including onsite execution.
• Strong interest in lifestyle culture including food, hotel, retail, and sponsorships.
• Excellent written and verbal communication with internal teams, venues, and clients.
• Outstanding calendar, spreadsheets, and run-of-show management.

Responsibilities

• Coordinate planning, development, activation and wrap-up stages for client programs and internal initiatives.
• Prepare client-facing and internal materials, agendas, and weekly recaps.
• Assist with venue scouting, sponsorship opportunities, and brand activations research.
• Track timelines and deliverables across cross-functional teams and maintain trackers.
• Capture meeting notes, action items and distribute next steps.
• Support vendor outreach, logistics, and sample tracking for pre-production.
• Assist onsite with sponsor booths, VIP check-ins, displays, and ambassador coordination.
• Participate in post-event debriefs and compile performance metrics for KPI reporting.

Skills

BA/BS in marketing

Experience in events

Lifestyle culture interest

Communication skills

Detail & organization

Multitasking

Collaborative mindset

Education

BA/BS in marketing or related field

Job description

On Board Experiential in New York, NY seeks an Account Coordinator to support the management, development, activation and wrap-up of experiential programs. You report to a senior Account team member and coordinate across planning, development, activation and post-wrap-up stages for client programs and agency initiatives.

You will assist with vendor outreach, sponsorship research, on-site logistics, and KPI reporting, while coordinating timelines and deliverables with Production, Creative,