Experiential Events Coordinator

Victory; Tulsa, Northern (OK, KY); Hybrid; USD 25,000 - 35,000; Full time

Job summary

Victory Church in Tulsa, OK seeks an Events & Experience Assistant to support planning and execution of all Victory events and services under the Experience Producer. This role covers ideation to on-day delivery, offering a creative path while handling administrative tasks.

Responsibilities include coordinating event details, maintaining vendor relationships, tracking expenses, inventory management for décor, and collaborating with the Media Team for branding and content.

Qualifications

• High School diploma or equivalent preferred but not required.
• Knowledge of Event Planning and/or Project Management. Advanced knowledge in the administrative skills.
• Relevant knowledge for current trends and event design.
• Exceptional creative thinking skills.
• Ability to prioritize tasks.
• Time management skills with a proven ability to meet deadlines.
• Ability to work with excellence in a fast paced, creative environment.

Responsibilities

• Coordinate event details under the supervision of the Experience Producer.
• Establish and maintain relationships with vendors.
• Assist in tracking event related expenses.
• Take an inventory, then, create a system for check in / out of church décor supply closet.
• Use problem solving skills to overcome challenges while maintaining the integrity of the experience.
• Run errands and help with set up to ensure a successful event.
• Collaborate with Media Team for branding, marketing, and content creation.
• Train as a Service Coordinator to assist Pastors and Leadership Team during weekend services, as needed.
• Assist with service planning, as needed.
• Participate in Creative Team meetings for events & services, taking notes to organize ideas into a prioritization timeline.
• Provide support to the environment of the lobby at Victory Church.
• Follow up with applicable ministry teams regarding their involvement in specific event related projects.
• Function as an administrative & communications assistant to the Experience Producer as it relates to event and service responsibilities.

Skills

Event planning

Project management

Administrative skills

Creativity

Time management

Education

High School diploma or equivalent

Job description

Victory Church in Tulsa, OK seeks an Events & Experience Assistant to support planning and execution of all Victory events and services under the Experience Producer. This role covers ideation to on-day delivery, offering a creative path while handling administrative tasks.

Responsibilities include coordinating event details, maintaining vendor relationships, tracking expenses, inventory management for décor, and collaborating with the Media Team for branding and content.