Events & Experience Assistant (579)

Victory; Tulsa, Northern (OK, KY); Hybrid; USD 25,000 - 35,000; Full time

Job summary

Victory Church in Tulsa, OK seeks an Events & Experience Assistant to support planning and execution of all Victory events and services under the Experience Producer. This role covers ideation to on-day delivery, offering a creative path while handling administrative tasks.

Responsibilities include coordinating event details, maintaining vendor relationships, tracking expenses, inventory management for décor, and collaborating with the Media Team for branding and content.

Qualifications

• High School diploma or equivalent preferred but not required.
• Knowledge of Event Planning and/or Project Management. Advanced knowledge in the administrative skills.
• Relevant knowledge for current trends and event design.
• Exceptional creative thinking skills.
• Ability to prioritize tasks.
• Time management skills with a proven ability to meet deadlines.
• Ability to work with excellence in a fast paced, creative environment.

Responsibilities

• Coordinate event details under the supervision of the Experience Producer.
• Establish and maintain relationships with vendors.
• Assist in tracking event related expenses.
• Take an inventory, then, create a system for check in / out of church décor supply closet.
• Use problem solving skills to overcome challenges while maintaining the integrity of the experience.
• Run errands and help with set up to ensure a successful event.
• Collaborate with Media Team for branding, marketing, and content creation.
• Train as a Service Coordinator to assist Pastors and Leadership Team during weekend services, as needed.
• Assist with service planning, as needed.
• Participate in Creative Team meetings for events & services, taking notes to organize ideas into a prioritization timeline.
• Provide support to the environment of the lobby at Victory Church.
• Follow up with applicable ministry teams regarding their involvement in specific event related projects.
• Function as an administrative & communications assistant to the Experience Producer as it relates to event and service responsibilities.

Skills

Event planning

Project management

Administrative skills

Creativity

Time management

Education

High School diploma or equivalent

Job description

Job Details

Job Location: Victory - Tulsa, OK 74136

SUMMARY

The Events & Experience Assistant will work under the Experience Producer to provide support to the planning and execution of all Victory Church special events and services. This role is uniquely invested in all the stages of creating a Victory Experience, from ideation to execution on the day of. Each event brings an opportunity to be creative, while also managing administrative duties. This position is perfect for someone seeking to grow in the Creative field as an Event Planner or Project Manager.

DUTIES AND RESPONSIBILITIES

• Coordinate event details under the supervision of the Experience Producer.
• Establish and maintain relationships with vendors.
• Assist in tracking event related expenses.
• Take an inventory, then, create a system for check in / out of church décor supply closet.
• Use problem solving skills to overcome challenges while maintaining the integrity of the experience.
• Run errands and help with set up to ensure a successful event.
• Collaborate with Media Team for branding, marketing, and content creation.
• Train as a Service Coordinator to assist Pastors and Leadership Team during weekend services, as needed.
• Assist with service planning, as needed.
• Participate in Creative Team meetings for events & services, taking notes to organize ideas into a prioritization timeline.
• Provide support to the environment of the lobby at Victory Church.
• Follow up with applicable ministry teams regarding their involvement in specific event related projects.
• Function as an administrative & communications assistant to the Experience Producer as it relates to event and service responsibilities.

Qualifications

• High School diploma or equivalent preferred but not required.
• Knowledge of Event Planning and/or Project Management. Advanced knowledge in the administrative skills.
• Relevant knowledge for current trends and event design.
• Exceptional creative thinking skills.
• Ability to prioritize tasks.
• Time management skills with a proven ability to meet deadlines.
• Ability to work with excellence in a fast paced, creative environment.

ESSENTIAL JOB FUNCTIONS

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:

• Ability to sit for prolonged periods of time to design content and at a computer to design.
• Physical exertion such as standing, bending, stooping, crouching, lifting and reaching; and walk a short to long distances to manage equipment and events.
• Lift and carry up to 50 pounds or what is necessary to lift and move event equipment.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Ministry Requirements Maintains

• Victory protocol, policies, and procedures.
• Demonstrates integrity.
• Performs and maintains tasks with an appropriate level of confidentiality.
• Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook.
• Fully participates in the life of the church as an active member in good standing with the Victory.
• Supports and adheres to the mission, vision, values, and philosophy of Victory.
• Submits to and supports the leadership of Victory.
• Works well as a team player with leaders, staff, and volunteers.

*Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

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