Experiential Events & Projects Coordinator

NVE Experience Agency; Los Angeles, Northern (CA, KY); Hybrid; USD 30,000 - 36,000; Full time

Benefits offered by this job

401k Match

Communication Stipend

Paid Holidays & PTO

Company get togethers & retreats

Flexible WFH policy

Job summary

NVE Experience Agency seeks an Event Coordinator to support production and accounts, coordinating logistics, client communications, documentation, and on-site presence at events. This role blends administrative duties with project delivery to ensure flawless execution in a fast-paced environment.

Responsibilities include organizing meetings, tracking action items, managing vendor onboarding and invoicing, coordinating budgets and timelines, and providing onsite support during installs, shows,

Qualifications

• 1-2 years of experience in event planning or related field.
• Proficiency in Google Suite (Docs, Sheets, and Slides).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proactive, collaborative team player.
• Able to manage multiple workflows and tasks.

Responsibilities

• Coordinate internal and external meetings and note action items.
• Organize project files and records for team accessibility.
• Handle onboarding of vendors, invoicing, and PO creation.
• Plan, coordinate and execute events aligned with client objectives.
• Update status reports, schedules, and action item lists for timely delivery.
• Assist with timelines, budget, and vendor procurement for events.
• Provide onsite event support and liaise with vendors and venue staff.
• Manage client inquiries and nurture relationships throughout the planning process.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Team collaboration

Autonomy

Multitasking

Tools

Google Docs

Google Sheets

Google Slides

Job description

NVE Experience Agency seeks an Event Coordinator to support production and accounts, coordinating logistics, client communications, documentation, and on-site presence at events. This role blends administrative duties with project delivery to ensure flawless execution in a fast-paced environment.

Responsibilities include organizing meetings, tracking action items, managing vendor onboarding and invoicing, coordinating budgets and timelines, and providing onsite support during installs, shows,