Experienced Administrative Assistant — Scheduling & Admin

BlueHalo; Florida; On-site; USD 36,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K with company match

9/80 schedule

Paid holiday shutdown

Job summary

AeroVironment is seeking an Administrative Assistant in Florida to help organize, manage, and keep the office running smoothly. The role involves clerical tasks, scheduling, drafting communications, and supporting staff across the organization.

Responsibilities include coordinating meetings, travel, expense reports, preparing reports and presentations, and handling front-desk duties. Strong MS Office skills and prior experience are essential.

Qualifications

• High school diploma and 4+ years of prior relevant experience.
• Excellent interpersonal and customer service skills with diplomacy and tact.
• Superior organizational, multi-tasking, and time management skills with attention to detail.
• Strong critical thinking, problem solving and researching skills.
• Able to anticipate issues and identify resolutions quickly.
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Highly dependable and proactive.

Responsibilities

• Coordinate, plan, and execute activities and events company-wide.
• Coordinate meetings, travel, conference calls, and expense reports.
• Perform administrative duties for individuals, groups, or departments.
• Prepare reports, meeting minutes, and correspondence.
• Create and edit documents, generate reports, spreadsheets, and presentations.
• Manage schedules, arrange appointments and itineraries.
• Greet visitors and provide general support.
• Answer and transfer phone calls.
• Perform other job-related duties as assigned

Skills

Interpersonal skills

Customer service

Organizational skills

Time management

Critical thinking

Written communication

Problem solving

Diplomacy/tact

Education

High school diploma

4+ years experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

AeroVironment is seeking an Administrative Assistant in Florida to help organize, manage, and keep the office running smoothly. The role involves clerical tasks, scheduling, drafting communications, and supporting staff across the organization.

Responsibilities include coordinating meetings, travel, expense reports, preparing reports and presentations, and handling front-desk duties. Strong MS Office skills and prior experience are essential.