Executive & Workplace Coordinator (Montreal)

Shakepay Inc.; Little Canada (MN); On-site; USD 57,000 - 67,000; Full time

Benefits offered by this job

Stock options

Annual salary reviews

Health and dental coverage

Learning budget for courses & training

20 days vacation + $1,000 bonus for no

Parental leave top up

Job summary

Qualifications

• Experience in executive support, workplace coordination, or a similar operations role.
• Ability to handle confidential information with sound judgment and discretion.
• Experience supporting calendars, scheduling, and travel coordination.

Responsibilities

• Coordinate Montreal workplace operations, including office readiness, supplies, deliveries, access, vendors, and facilities follow-up.
• Support workplace-related coordination across the company as priorities evolve.
• Assist CEO/CTO with recruiting coordination and onboarding logistics, with People and Recruiting teams.
• Manage recurring executive and workplace processes, including communications and mail logistics.
• Support events and offsites, including meeting logistics and communications.
• Maintain trackers, documentation, and processes to keep work moving smoothly.

Skills

Executive support

Calendar management

Travel coordination

Office administration

Written & verbal comms

Discretion & confidentiality

French & English

Tools

Google Workspace

Slack

Job description