Executive Assistant @ startup

Adminned; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Adminned, an AdTech startup with offices in New York and Paris, is looking for a professional to support C-level executives in daily operations. This role involves managing schedules, planning meetings, and coordinating internal communications.

The ideal candidate will have over 5 years of experience in a fast-paced environment, strong organizational skills, and a passion for team building and culture enhancement. Join our dynamic team and help drive our cultural strategy.

Qualifications

• 5+ years of experience in a fast-paced environment.
• Ability to manage interactions and expectations at all levels.
• Experience handling multiple time-sensitive projects.

Responsibilities

• Support C-level by managing day-to-day matters like calendar management.
• Develop initiatives to enhance employee experience.
• Build relationships with employees across all departments.

Skills

Outstanding organizational skills

Interpersonal skills

Communication skills

Team building

Confidentiality

Education

BA/BS degree

Job description

AdTech startup with offices in New York and Paris

Job Description

Job Responsibilities:

• Support the C‑level by managing day‑to‑day matters including preparing and coordinating communications, complex calendar management, meeting logistics for internal and external appointments, domestic and international travel arrangements, facilitating changes to daily events as necessary, tracking and helping drive completion of key deliverables and following up on outstanding items by acting as a liaison for direct reports
• Work with key stakeholders to define cultural values and expectations to help shape cultural strategy consistent with business objectives
• Develop, recommend, implement and drive initiatives to enhance employee experience to drive business results such as staff meeting agendas and all‑hands meetings
• Proactively build relationships with employees across all departments, levels and locations, gaining trust and credibility
• Work hand‑in‑hand with HQ to provide onsite support in NYC office, including coordinating schedules of visiting employees and aligning internal communication efforts
• Partner with key stakeholders to assist with NYC office environment and office expansions
• Have fun at work and help others do the same

Job Requirements:

• BA/BS degree and 5+ years related experience in a fast‑paced environment
• Team player with flexibility to accommodate different personalities and work styles and confidence to manage interactions and expectations at all levels of the organization
• Passion for people, team building, and culture
• Ability to prioritize while handling multiple time‑sensitive projects
• Outstanding organizational, interpersonal and communication skills
• Self‑starter who works well without constant supervision
• Ability to handle confidential information with discretion and deal with professionals inside and outside the company
• Ability to adapt to an ever‑changing workflow, including leading small projects, planning team offsites, overseeing workspaces, and organizing larger events in conjunction

All your information will be kept confidential according to EEO guidelines.