Executive Virtual Assistant: Calendar, Travel & Admin Ops

somewhere; United States; Remote; USD 18,000 - 24,000; Part time

Job summary

This Virtual Assistant role focuses on proactive, highly organized support for an executive team. You will manage complex schedules, handle travel logistics, prepare meetings, and maintain confidential information with discretion.

Ideal candidates have 3+ years in administrative or executive assistant roles, strong English communication, and expert use of Google Workspace. The position is remote, part-time (20 hours/week) aligning with US business hours.

Qualifications

• Minimum 3+ years of experience in Administrative/Executive support roles.
• Exceptional written and verbal English communication with a professional tone.
• Strong proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).
• Outstanding organizational skills with proactive problem-solving mindset.
• Absolute discretion handling confidential information.

Responsibilities

• Manage the Managing Director's executive calendar across multiple time zones.
• Organize travel itineraries, flights, accommodations, ground transport, and expenses.
• Prepare meeting agendas, minutes, and distribute materials ahead of time.
• Draft and manage professional correspondence and memos for the Managing Director.
• Streamline day-to-day administrative operations across the holding company and portfolio businesses.
• Maintain secure, confidential files and databases with careful records management.

Skills

English communication

Calendar management

Administrative support

Attention to detail

Discretion

Tools

Google Workspace

Excel/Sheets

Job description

This Virtual Assistant role focuses on proactive, highly organized support for an executive team. You will manage complex schedules, handle travel logistics, prepare meetings, and maintain confidential information with discretion.

Ideal candidates have 3+ years in administrative or executive assistant roles, strong English communication, and expert use of Google Workspace. The position is remote, part-time (20 hours/week) aligning with US business hours.